About co-editing in presentations

You can use IBM® Docs to simultaneously edit a presentation together with others through the Internet. It can greatly improve the simplicity and efficiency to build presentations.

co-editing

When creating a presentation, sometimes you need input or information from coworkers or friends, and you have to edit the presentation together. In traditional office productivity applications, you have to save your presentation, and then send it to coworkers by email or exchange a USB flash drive. Moreover, they must install desktop clients, such as Lotus® Symphony™ or Microsoft Office on their computers. While they edit the presentation, you cannot see their changes until they send the presentation back to you. Much time is wasted in emailing attachments back and forth. Now co-editing can help you solve this issue. If there is Internet access, every one can edit the presentation at the same time and you can see their changes immediately. The only requirement is that you have shared the file with them and set their access to the file as editors.

For many customers, Lotus Symphony is a smart choice. It is free of charge, supports Windows, Linux, and Mac OS operating systems, and provides a powerful and complete office productivity suite. IBM Docs supports user profiles and user scenarios that do not need all the power of a rich client. With IBM Docs, you can work in highly collaborative ways on more dynamic, informal documents, spreadsheets, and presentations.

In co-editing, you can edit different slides or in the same slide. But only one editor can edit text in the same text box at a time. Other co-editors are blocked from editing the text within that text box when the first editor is updating the text. You can easily tell who is in the co-editing mode by checking the editors list on the sidebar. Changes from different editors are highlighted in different colors, and IBM Docs saves the changes instantly and automatically. When you finish your co-editing work, any editor can save the presentation to the server.

Example

Linda is an assistant in the IT department, and she is required to give an annual presentation on computer status to her team. Linda creates a presentation and needs data from IT representatives of the five teams. Before, Linda had to send email attaching the presentation to each representative, and then merge the versions together that were sent back by each person. Now IBM Docs can help Linda to finish the presentation efficiently. Linda creates a presentation with tables, shares it with the five representatives and sets their access roles as editors, and then asks them to complete the required information. Linda can view the report by the five representatives immediately. Then when the co-editing is finished, Linda can share the presentation with her manager and ask for review and comments.




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