The importance of defining a requirements management information architecture
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Neal Middlemore has over 14 years of experience in requirements management, this encompasses the associated disciplines of change management of requirements and vali
One of the most fundamental benefits that businesses want to get from using requirements management tools is consistent traceability. It doesn’t matter if it is an IT system being developed or an aircraft carrier, the levels of complexity being dealt with determine that traceability across multiple levels of requirements, from stakeholder requests to detailed implementation, is not simple to maintain manually.
Further hurdles are put in our way by the need to comply with legislative requirements, so many different industries these days have requirements placed upon them by government and international standards bodies along with internal corporate standards.
To prove compliance with these legislative rules it is necessary for projects to not only prove that requirements are being managed but also to provide the how and where of their management. What features relate which stakeholder request? What aspects of the solution satisfy safety regulations? Has the realization of the requirement been tested and by whom on what platform?
To answer these questions it is necessary to utilize the traceability capabilities provided by modern tools but it’s not enough to let a tool decide how things relate to each other, it isn’t enough to let individual users decide these relationships. Traceability needs to be considered in the larger context of how you report on it to answer the very questions that led you to consider traceability for in the first place. It’s more than ‘does object A relate to object B?’.
An initiative to define an information architecture of your governance solution will assist in defining your process artifacts and their relationships to one another. Traceability becomes an asset rather than an overhead. A good way to begin such an initiative is having a workshop attended by all project stakeholders i.e. those who have a vested interest in ensuring project success. Most likely these attendees will have a good understanding of the process and what the project needs to deliver. Undoubtedly each will also bring differing perspectives and understanding of what information is required.
The test manager may want to see traceability from individual test artifacts through to the requirements being tested or to determine regulatory compliance has been achieved and whether verification methods have been agreed.
A subject matter expert (SME) may want to see the design in the context of the system level requirements and how it relates to stakeholder requirements.
Everybody wants to see something that is applicable to their job roles, even wishing to see things outside of their typical discipline domains. By asking the questions and documenting the answers you can start to put together an information architecture that makes sense for your project. It’s likely that many information architectures will exist. Not every project is the same and these will have differing sets of required attributes, views and reports of project information and agreed structure of inter artifact relationships.
Modern tools can often create templates for this kind of information to allow the deployment of additional artifact containers as and when required. These can even enforce traceability to ensure the integrity across the project. Above all, it is vital that the needs of the project is documented and communicated alongside of the information architecture to all project members.