With Sametime 8.5.2, we've introduced a great new security feature, "managed access," that lets people join your meeting rooms only when you or a room manager is there.
You can select this option either when creating a new meeting room or by changing the room settings of an existing meeting room.
This picture shows where this setting appears when you create a new meeting room:
This same feature is available for meetings accessed from a web browser:
People who try to join your meeting when you're not there are put in a "waiting room", and they must wait until you're there before they can see any content in the room.
Use this feature whenever you don't want people in your meeting room when you're not there!
IBM Sametime design
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Join the Mobilizing for Mobile online discussion in the Online UX Lab. Members of the information development team are waiting to talk with you.
Share the details of how you use technical content on your mobile device.
Directly impact the types of information we provide for mobile products and how we provide it!
Post your suggestions, ask us questions, and give us your feedback between now and June 7th!
Are you using Sametime on mobile devices? Have you considered using Sametime on your device?
We've suggested a few topics for our conversation such as:
I and my teammates on the Lotus User Experience team are curious about how you are using Sametime instant messaging and online meetings.
Take 5 minutes to tell us what is important to you. Invite a co-worker or two to also share how they are using Sametime.
To participate, please visit this URL.
Do you ever set a different sound to alert you to different kinds of Sametime invitations? For example, a unique sound for one-on-one chat, click to call, a broadcast announcement?
Did you even know that you can set up Sametime to have these different sounds?
We currently default to the same sound for these invitations.
Mary Beth Raven is looking for input and ideas regarding the use of sounds in the Lotus portofolio.
Go to the Notes Design blog and share your ideas on a Lotus Soundscape!
I'll post the results back here on this blog in a few days.
(PS. I work with audio set OFF.)
Mobile Phone Users - stop by the UX lab at Lotusphere - need your input on some Android and iPhone visuals!
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Take a look at the upcoming Sametime IM apps for Android and iPhone, and the Meeting Room app for Blackberry. We have a few look and feel designs and icon sets to test out and we want to know what you think!
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Listen to an overview of the Sametime sessions in our Unified Communications and Collaboration podcast. A great podcast to listen to on the plane to help you figure out what sessions to attend at Lotusphere 2011! Our product managers and designers provide a sneak peak at each of the sessions.
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We've had some requests to change the default icons used to represent the different the server communities, so that when new communities are added, we don't show the same icon across the status bar at the top of the client. We are looking into a full refresh of the default community icon set.
Here is one set that we are considering. Do you have any comments on the following? (the preference to show them in the contact list is enabled in this example as well)
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We're hoping to see you this year at Lotusphere! Here is a list of Sametime UX breakout sessions.
ID501: What's New in IBM Lotus Sametime
Amy Travis and Rob Ingram
Tuesday, Feb 1. 1:30 - 2:30 PM
ID504: IBM Lotus Sametime Mobile: Native Meetings and Messaging
Joe Scherpa and Steve Babin
Tuesday, Feb 1. 4:45 - 5:45 PM
ID507: SUT Today and Tomorrow
Tracee Wolf and David Marshak
Wednesday, Feb 2. 10:00 -11:00 AM
ID503: Lotus Sametime Meetings: Today, Tomorrow and Beyond
Amy Travis and Ron Pontrich
Wednesday, Feb 2. 1:30 - 2:30 PM
ID510: Using Voice and Video in IBM Lotus Sametime
Jodi Rexford and Tracee Wolf
Wednesday, Feb. 2. 3:00 - 4:00 PM
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The Lotus User Research team is looking for your input on how you are using Lotus Sametime instant messaging and online meetings.
Take 5 and tell us how you are using Sametime instant messaging and online meetings:
Click here to take the poll
Can't wait to see what you are doing!
User Experience Design
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We've had some requests to better differentiate the server community icons shown in the My Status toolbar, and the contact list (if you choose to turn them on in the contact list preferences).
These are used to help users know which contacts belong to different server communities, as well as what your current status is set to for each community.
Do you have any thoughts about the following proposal:
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For those of you who use Sametime on mobile smartphones, do you find yourselves needing to connect to multiple server communities? If so could you describe how often this occurs, and how many communities you need to connect to?
The Lotus User Experience team is looking for people who collaborate with people outside their company, company, institution, agency, university, etc.
If you work with clients, partners, colleagues, or service providers outside your company or institution, we are interested in understanding your goals and the tools you are using to collaborate.
Please take a few minutes to complete a brief survey (https://www.ibm.com/survey/oid/wsb.dll/s/ag2cd). In 5 – 10 minutes, you can provide us with invaluable insights into your goals, the tools you use to collaborate for work, and the importance of various collaboration tools.
If you know others who would be interested in participating in the research in organizations such as sales, marketing, customer relations, or procurement, please forward this invitation to them.
Thanks in advance for your help!
Lotus User Experience Research
The Lotus User Experience Research team is gathering information on how you use and manage your contacts, as well as your thoughts on the future of contact management. Please take a few minutes to complete this survey and provide us with input to the future design direction of Contacts.