We've got some very exciting news on the mobile front! Sametime 8.5.2 is now available on the Google Android mobile device! That means you can now have many of the features that you've come to know and expect from Sametime on your desktop or laptop computer on your Android. This includes:
- Using Sametime awareness and chat features.
- Tapping and holding a contact or group
name to display a list of options.
- Adding and removing contacts and groups
to and from your contact list.
- Reviewing mobile chat histories.
- Sending telephone camera photos through Sametime chats.
you have Samtime Unified Telephony on your device, you can place Sametime
calls to contacts or people you find using the Sametime search. You can also change your preferred Sametime device to route calls to
There's more exciting mobile news with Sametime 8.5.2 and our new Sametime meetings client for the RIM Blackberry device!
Now from your Blackbery you can:
find, and participate in Sametime meeting rooms - Select a Web address (URL) to a meeting room, for example, in an email, calendar entry, or chat, to enter the room.
- View shared presentation content - Select the menu button and then Zoom In or Zoom Out; use the scroll or tap and drag on touch screens the pan the presentation into view.
- See the meeting room participants - In the meeting room, use the menu button and select "Participants" to see a list of participants.
- View and participate in "live" meeting discussions - In the meeting room, use the menu button and select "Discussion" to see postings made to the "Discussion" area of the meeting room.
- Connect to the audio call and the
meeting at the same time. (Available only with wifi and some carriers.) - To view the meeting room call information, on a selected meeting room in the room list or search result, or from within a meeting room, use the menu button and select "View room Information." Then dial in to the meeting room.
Does your company use more than one community at a time? If so, you'll be very happy to see our updated server community icons, which can help you differentiate which users are in which communities. Based on your feedback, we've designed these icons to have greater contrast with each other, and also rotate through them when you add communities, so that, by default, new communities will have unique icons.
The new icons look like this:
Starting in 8.5.2, you can choose different alerting options for new chats and responses to existing chats:
You can use this feature to help you differentiate between new conversations and responses to ongoing conversations.
With Sametime 8.5.2, meeting rooms that open in a browser window have significant enhancements, so you can do almost everything you can do when using a meeting room that opens in a Sametime window. These enhancements include:
- Audio/video and telephony capabilities - Depending on the call capabilities available to you, in a meeting room, click the and select to join the audio call using
your computer, telephone, or video device (if video is available). When setting up your own meeting rooms, you can also choose to use audio/video and telephony for your meetings. See this blog posting for information about the new support for audio and video features in meeting rooms that open in a browser window.
- The ability to create and send polls - In the meeting room Library, click the Create a Poll icon to create a new poll, or click Send Poll on an existing poll to send it to meeting participants. After the poll closes, the results are posted to the Discussion area of the meeting room.
- Highlighter and pointer tools when sharing slides - In a meeting room, click Tools to select a color to highlight slides you are presenting.
- Jump-to slide navigation - When sharing a document, type in a number to jump directly to that page:
With Sametime 8.5.2, we've introduced a great new security feature, "managed access," that lets people join your meeting rooms only when you or a room manager is there.
You can select this option either when creating a new meeting room or by changing the room settings of an existing meeting room.
This picture shows where this setting appears when you create a new meeting room:
This same feature is available for meetings accessed from a web browser:
People who try to join your meeting when you're not there are put in a "waiting room", and they must wait until you're there before they can see any content in the room.
Use this feature whenever you don't want people in your meeting room when you're not there!
With Sametime 8.5.2, there are some new features that will help meeting room owners and managers manage their meetings.
First, we've added a new End Meeting button in the global toolbar so that meeting room owners
or managers can simply click the button to close the meeting room. This
action ends the meeting for all participants, so they no longer are in the room, and no longer see any room content. The room owner (or manager, depending on who presses the button) stays in the room, so they can be ready for their next meeting.
Here's what this new button looks like in the toolbar:
We've also added a feature that allows meeting room owners and managers to remove a participant from a meeting. From
within a meeting room, a room owner or manager simply right-clicks a
participant's name to remove that person from the meeting:
Users who are removed will see a notification that they've been removed, and they will no longer see the content of the meeting room.
When someone is removed from a room, there may be a "lockout" time, during which that person will not be able to re-enter the room. System administrators set this timeout period on a per-server level, using this configuration setting:
rtc4web.ejectionTimeout (default: 300 seconds)
Some great new features are in place for chat history in Sametime 8.5.2:
- View all chats in the order they've been received
- Files and links are pulled into their own tab, for easy tracking
- When searching in chat history, restrict your search to entries from a single person
Here are some pictures to illustrate these features:
In addition, system administrators can turn off presence in the chat history window, with this preference (set in plugin_customization.ini or the managed-settings.xml):
Using the new Sametime Bandwidth Manager, you can centrally configure and monitor bandwidth for Sametime audio and video calls. With the manager, you place constraints on how bandwidth is used in your network, to ensure that as many users as possible can use audio and video features and that high-priority audio and video usage gets network when needed.
For information about the new Bandwidth Manager, see these documents:Overview Planning Installing/Configuring
Hi, I'm Lauren, the lead end-user writer for IBM Sametime. Amy and I are going to spend the next few days covering some of the cool new features in the 8.5.2 release.
Today I wanted to tell you about using audio and video in Sametime meetings that open in a web browser.
With Sametime 8.5.2, meeting rooms that open in a web browser now have many of the same audio and video features as do meeting rooms that open in a Sametime window. This means that people who join meetings from outside your company, or people who don't have the Sametime client, can participate in audio/video calls.
If your company has these capabilities, when you are in a meeting room that opens in a web browser, you can use the call icons under the
Voice and Video area of the meeting room to call in to your meeting and then perform
For example, here's what you might see under Voice and Video if you are the room owner or a room manager; click the Green phone icon to start the call.
And, here's what you might see after the call has
started - icons to hang up the call, put the the call on mute and so much more:
Note: The specific
call icons that the meeting room owner sees depends on
the call capabilities you have and whether or not you are the
meeting room owner.
Starting in release 8.5.2, administrators have an easy way to delete meeting rooms that are not being used anymore.
From the web-based administrative UI in the meeting center, you'll see a Delete icon next to individual meeting rooms:
In addition, when viewing the rooms for an individual user, you can delete all that user's rooms, if you need to quickly remove a collection of rooms (e.g., if an employee leaves the company):
Now, with Sametime Unified Telephony 8.5.2, you can easily set up a rule to route all your calls to your mobile device, for example, if you're out of the office, but don't want to miss any calls.
File > Preferences > Voice and Video > Routing Calls.
For When my IM status is, select “Any mobile status” and
then enter your mobile telephone number for your preferred number.
When you log on to Sametime from your mobile telephone, all calls
will go to the device you specify in the rule.
Do you ever set a different sound to alert you to
different kinds of Sametime invitations? For example, a unique sound for one-on-one chat, click to call, a broadcast announcement?
Did you even know that you can set up Sametime to have these different sounds?
We currently default to the same sound for these invitations.
Mary Beth Raven is looking for input and ideas regarding the use of sounds in the Lotus portofolio.
Go to the Notes Design blog
and share your ideas on a Lotus Soundscape!
I'll post the results back here on this blog in a few days.
(PS. I work with audio set OFF.)
Meetings users -- did you know that you can easily remove content from your room? Here are some tips:
1. For a quick way to remove all content (discussion and library content) from a room, choose the Remove Room Content command from the Room Tools menu.
2. To remove just the discussion content, click the "x" in the bottom of the discussion widget (only room owners and managers have access to this). If you're on the installed client, you can still get back to the chat content later by creating a meeting report:
3. To remove all content just from the library, in the installed client, right-click anywhere in the library and choose Remove All. You'll be prompted before the content is removed.
For future releases, we're looking at giving you a choice when you end a meeting to also clear out the content. Would you like such a choice? Let me know!
Are you using Sametime on mobile devices? Have you considered using Sametime on your device?
The Lotus Sametime team would love to discuss all things Sametime and mobile in the Online UX Lab
. Members of the development and user experience team will be online through May 26.
We've suggested a few topics for our conversation such as:
- How you would like your contacts designed
- Where you would like to access your chat transcripts
- What features you would like for your future mobile experience
You can also tell us what questions are on your mind!