Check back to the blog often to read examples about what we mean by Government - by design.
Smart Government - By Design
Welcome to the Smart Government - By Design blog
This blog will feature authors and experts from across government - all government industries and all levels of government.
Every aspect of Government has an element of design attached to it. Whether it is the design and plan of the enterprise architecture and the services a government delivers, or the design and requirements of the latest military vehicle.
Check back to the blog often to read examples about what we mean by Government - by design.
JeffreyHBush 270001XSGK Tags:  ahp analytic_hierarchy_proces... decision_reliability enterprise_architecture_a... capital_planning investment_control cpic 2,480 Visits
Capital Planning & Investment Control (CPIC) along with
optimal Decision Reliability is a critical process for all government agencies.
In order to effectively manage programs and capabilities, government agencies
need an effective way to select, control and evaluate program portfolio
management. The federally mandated CPIC process is a structured, integrated
approach to managing IT investments.
Its purpose is to ensure all IT
investments align to the agency mission and support business needs, while at the
same time minimizing risks and maximizing returns throughout an investments
life cycle. CPIC relies on a systematic approach using 3 distinct phases:
select, control, and evaluation.
IBM's Focal Point tool has critical and unique attributes to help agencies optimize a smarter investment lifecycle by leveraging a quantifiable approach rather than a subjective and sometimes irrational techniques. A government agency trying to adhere to the CPIC process needs a configurable portfolio platform with best practices to capture investment candidates, improve strategic alignment, leverage voice of the stakeholders and quantifiable weighted criteria trade-off analysis (cost/risk/benefit). And the weighted trade-off analysis should consist of approval workflow stage gate processes using standard methodologies such as Analytic Hierarch Process.
Even when the agency does heavy up-front planning, there are
always constraints impacting agencies that need to be dealt with in real time.
For instance, budget cuts or restrictions on personnel resource planning. These
constraints require corrective action that is well informed and allows for
realignment of the program portfolio, as well as ongoing portfolio governance
and budget change realignment. The ability to 'rack and stack' the portfolios
of programs and capabilities using a quantifiable standard approach enables the
much needed portfolio governance and change management.
The Analytic Hierarchy Process (AHP) is a structured technique for dealing with complex decisions. Rather than prescribing a "correct" decision, the AHP helps decision-makers find one that best suits their goal and their understanding of the problem. It is a process of organizing decisions that people are already dealing with, but trying to do in their heads. The AHP converts these evaluations to numerical values that can be processed and compared over the entire range of the problem. A numerical weight or priority is derived for each element (portfolio asset such as programs) of the hierarchy, allowing diverse and often incommensurable portfolio assets to be compared to one another in a rational and consistent way.
In addition to an optimal portfolio decision value-add process, agencies need visibility into benefits realization and earned value management. Not only does the Rational solution assist with planned versus earned identification, you are also able to leverage smarter application and architecture portfolio management for effective decision making regarding application redundancies, transformations, rationalizing, modernization and 'to-be versus as-is' impact analysis. As agencies improve (mature) in the select and control phases of Capital Planning and Investment Control, portfolios still need to have an on-going evaluation and assessment phase. The Rational solution gives users the capability to delivery business intelligence and analytics at your finger tips with executive and role-based dashboards as well as reports. For example, this improves the process of collecting, automating, communication collaboration, performance monitoring, financial reporting (such as Exhibit 300 support), capability investment improvements and analytical assessments for agencies based on agency specific or standard taxonomy classifications.
By leveraging the Rational Software and Services Solution, agencies gain an optimal and improved maturity for supporting Capital Planning & Investment Control legislation while taking advantage of structured methods and best practices for effective smarter investment lifecycle decision processes.
I recently had the opportunity to join forces with an IBM technical architect, Jim Amsden and record a webinar about the capital planning process. It was an interesting experience to team with Jim because he is an expert in enterprise architecture and focuses on municipal and local governments. On the other hand, I came to the table with portfolio management expertise and a focal on federal government agencies. The result of our conversations and collaboration was this webcast: Leveraging IT to enable the business of government
Also, if you are in the DC area, I will also be presenting at IBM's Analytics Solution Center in DC on November 17 Deciding What Programs to Keep: Portfolio Management Analytics for Federal Agencies. If you would like to learn more about CPIC and IBM's capabilities, the webcast is a good place to start. You can access more information and resources on IBM Rational's solution websites regarding optimal portfolio management using IBM Rational Focal Point and actionable enterprise architecture using IBM Rational Software Architect.
JeffreyHBush 270001XSGK Tags:  decision_reliability capability analytic_hierach_process program_portfolio ahp 2,048 Visits
Civilian Agencies, Intelligence Agencies, Joint Forces and Department of
Defense are looking for better ways to have a consistent methodology for decision
reliability of program, capability and/or project trade-off analysis. For
example, many capability and program managers attempt to justify a 'rack and
stack' practice by using desk top tools such as spreadsheets, word processing
documents and slide deck presentations to calculate and present a
prioritization analysis. This subjective practice requires intense meetings, biased input,
skewed calculations and in many cases, outdated information. The goal is to determine right decisions in a way that is systematic, audit-able and repeatable. A more standard
and quantifiable approach for optimal decision reliability of program, capability
and/or project trade-off analysis is using the Analytic Hierarchy Process. The
Analytic Hierarchy Process (AHP) is a structured technique for dealing with
complex decisions which provides the following capabilities:
The following figure is an example using AHP for selecting a leader where weighted quantifiable criteria such as Experience, Education, Charisma and Age is taken into consideration. You can click the image to enlarge the view in your browser.
IBM Rational Focal Point provides users with flexible,
configurable forms to capture, classify, prioritize (attribute or using the
analytic hierarchy process with voice of the stakeholder, using weighted
criteria), evaluate, and approve stage gates or check-offs; and dispose of any
type of demand, such as projects, work items, investment candidate proposals,
and resource allocations. These configurable forms allow users prioritize
accordingly with weighted configurable criteria by quantifying the 'rack and
stack' subjective input of the users. This accomplished with stakeholders
ranking (voting) via pair-wise comparison of the portfolio assets such as
investment candidates and capabilities.
Not only does Rational Focal Point provide users the ability to 'rack and stack' input allows portfolio managers and decision makers to correlate stakeholder input with other weighted criteria such as strategies, costs, risks, time, resources, return on investment, scope and configurable metrics to your agency. This gives agencies an optimal 'what-if' scenarios based on risk/cost/benefit analysis. The following figure is a screen shot of Rational Focal Point 'rack and stack' visualization which correlates Risk, Harms Way, Expenses (Cost), Command Value, Financial Feasibility, Mission Objectives and Technical Feasibility. You can click the image to enlarge the view in your browser.
You can learn more about Rational Focal Point via the Rational Focal Point Product page.
JeffreyHBush 270001XSGK Tags:  nist clinger-cohen point reliability governance framework decision institute rmf management portfolio risk workflow standards national cpic technology focal 5,807 Visits
I have the opportunity to work with many Civilian Agencies,
Department of Defense and Joint Intelligence. In addition to optimal decision
reliability for effective portfolio management and the inter-dependencies of
strategy, initiatives, capabilities, programs, projects, systems, products,
requirements, issues, change request, resources and budgets, we need to manage Risk. Rational Focal
Point is a configurable 100% web-based portfolio software platform that
incorporates the ability to effectively manage your risk portfolio and the
relationship (impact, cost, exposure, consequence and avoidance probability) to
portfolio artifacts such as the examples mentioned earlier.
Federal Agencies are able to leverage risk governance, continue to be advantageous per existing process and/or implement more favorable automation as an agencies maturity grows. For example, agencies can implement a methodology such as the National Institute of Standards & Technology (NIST). This provides the following disciplined and structured process that integrates information security and risk management activities into the system development life cycle for the Risk Management Framework (Please click image to enlarge):
Categorize the information system and the information processed, stored, and transmitted by that system based on an impact analysis.
Select an initial set of baseline security controls for the information system based on the security categorization; tailoring and supplementing the security control baseline as needed based on an organizational assessment of risk and local conditions.
Implement the security controls and describe how the controls are employed within the information system and its environment of operation.
Assess the security controls using appropriate assessment procedures to determine the extent to which the controls are implemented correctly, operating as intended, and producing the desired outcome with respect to meeting the security requirements for the system.
Authorize information system operation based on a determination of the risk to organizational operations and assets, individuals, other organizations, and the Nation resulting from the operation of the information system and the decision that this risk is acceptable.
Monitor the security controls in the information system on an ongoing basis including assessing control effectiveness, documenting changes to the system or its environment of operation, conducting security impact analyses of the associated changes, and reporting the security state of the system to designated organizational officials.
Rational Focal Point helps Risk Portfolio Managers create
value, be an integral part of organizational processes, be part of decision
making, explicitly address uncertainty and assumptions, be systematic and
structured, be based on the best available information, be tailor-able, take into
account human factors, be transparent and inclusive, be dynamic, iterative and
responsive to change as well as be capable of continual improvement and
Users are able to implement a risk governance process, risk identification classifications, visibility into top project (and other portfolio artifacts) risk,
mitigation strategy response plans, risk exposure score card, risk matrix, risk metric business analytic reports, key performance
health indicators based on configurable thresholds, history & trend
analysis, executive dashboards, role based risk views, email notification and
cost/benefit/strategy/RISK trade-off analysis. The following figure is a screen shot of Rational Focal Point portfolio management and risk management with the likes of Risk identification/classification, RMF Assessment, Mitigation Response Plans Issues and related inter-dependencies of the overall portfolio. Please click the image to enlarge.
Rational Focal Point gives agencies the ability to capture Risks accordingly. This gives the agency a standard template registry to minimize the risk of data entry, increased automation, collaboration, notifications and risk analytics. The following figure is a Rational Focal Point screenshot allowing for configurable submission templates to capture risks identification, categorization, stage gate governance, state, related portfolio, external documentation or links, related risks, root cause and triggers as example. Please click the image to enlarge.
As the Risks are captured and role based personnel leverage data entry, risk analysis such as probability consequence cost and other risk management activities which includes risk mitigation response plans, the Risk can be managed with a stage gate work-flow governance. The following figure is a screenshot of Rational Focal Point giving agencies the capability to manage risk, mitigation response plans, mitigation activities, RMF (risk management framework) assessments and related issues. This also includes role base help for risk users at her/his finger tips. Please click the image to enlarge.
In addition, agencies are effectively manage the Risks, mitigation response plans and related issues. The Risk Portfolio Managers, Portfolio Management Office personnel and Executive leadership can leverage the risk information with optimal decision reliability with cost/benefit/strategy/Risk trade-off analysis using a standard quantifiable method. This methodology is Analytic Hierarchy Process where risk is used as part of the decision process with other weighted criteria. The following figure is a Rational Focal Point screenshot of a cost/benefit/strategy/feasibility/Risk 'rack and stack' trade-off decision process. Please click the image to enlarge.
Agency users are also able to quantify her/his subjective priority of risk to further drive collaboration, risk discussion chatter and decision reliability. This also conforms to the requirements of CPIC and Clinger-Cohen Act of gathering the voice of the stakeholders. The following figure is a Rational Focal Point screenshot of quantifying voice of stakeholder's priority of risks. Please click the image to enlarge.
Role based configurable view/report such as a Risk Portfolio Heat Map (Please click the image to enlarge)
Role based configurable view/report such as a Risk Cube Matrix (Please click the image to enlarge)
Role based configurable view/report such as a Risk Classification filter (Please click the image to enlarge)
Role based configurable view/report such as a Risk Mitigation Plan and Activity Analysis (Please click the image to enlarge)
Role based configurable view/report such as a Risk mitigation Plan and Activity Coverage (Please click the image to enlarge)
Role based configurable view/report such as a Risk Bottleneck Analysis (Please click the image to enlarge)
Role based configurable view/report such as a Risk Bubble Chart Perceptual Map Analysis (Please click the image to enlarge)
Role based configurable view/report such as a Risk Consequence Cost Analysis (Please click the image to enlarge)
Role based configurable view/report such as a Risk Mitigation Plan and Activity Roadmaps with Resource Supply & Demand Threshold (Please click the image to enlarge)
Role based configurable view/report such as a Risk Choice Attribute Change such as Stage Gate (Please click the image to enlarge)
Rational Focal Point is a configurable 100% web-based portfolio software platform that incorporates the ability to effectively manage your risk portfolio and the relationship (impact, cost, exposure, consequence and avoidance probability) to portfolio artifacts such as strategy, initiatives, portfolios, programs, capabilities, projects, systems, products, change, issues, resources and budgets . Federal Agencies are able to leverage risk governance, continue to be advantageous per existing process and/or implement more favorable automation as an agencies maturity grows. For example, agencies can implement a methodology such as the National Institute of Standards & Technology (NIST). This provides the following disciplined and structured process that integrates information security and risk management activities into the system development life cycle for the Risk Management Framework as an example delivering an optimal risk management platform integrated with existing process and investments.
JeffreyHBush 270001XSGK Tags:  model stragegy capability point maturity warfighter 2.0 integration product government performance focal dodaf program cmmi engineering line office requirements system capabilities accountability portfolio management 5,198 Visits
Have you been engaged with
capabilities today, yesterday, this week or over the past couple of days?
Capabilities and the need for optimal capability portfolio management are
everywhere. For example, these capabilities that surround us consist of the
following: whether we are speaking to Warfighter capabilities with the likes of
'Strengthening Warfighter Capabilities: The Art of the Possible' for the
Department of Defense or AFCEA NOVA; Defense Secretary Gates Calls For ‘A
Unified Missile Defense Capability'; a Fit for Purpose Architecture with the
likes of DoDAF 2.0; Government Civilian Agency capabilities such as supporting
Federal Government, States, Local Governments, nonprofit organizations' capabilities which includes reviewing emergency to security capabilities to IBM
capabilities such as myself where I am personally measured.
In addition, as the United
States Government is making progress and will continue to develop more robust
capabilities and capacities to meet current capabilities, how do align
capabilities to strategy? How do we really figure out how to 'connect the dots' regarding tactical
execution such as requirements, project, product line engineering, systems
engineering and actionable architecture management to the overall capability strategies? What do we do when there
are budget cuts and resource allocation constraints as barriers? As these
constraints limit and shape our capability scope and determine 'what we can and
cannot accomplish', the goal is to determine right decisions in a way that is systematic,
audit-able and repeatable.
IBM Rational Focal Point can
help you. Rational Focal Point is a configurable 100% web-based software
portfolio management platform that allows agencies to capture, classify,
govern, align, decide, control and evaluate capabilities.Let's look at a typical
capability lifecycle, where an agency is able to manage capabilities and
capability portfolios with standards, governance, key performance indicators,
traceability, decision support and assessments such as even performing
Capability Maturity Model Integration task if necessary. Although this is one
example of a capability lifecycle and portfolio support, an agency has the
ability to easily configure the Rational Focal Point software platform to fit
it's taxonomy classification, process and leverage existing IT investments.
Agencies are able to import capability information via spreadsheet and other integration means; nonetheless, users need standard template forms to submit capability proposals, work on capability, view capability analytics and decision support trade-off exercises. The following figure is a Rational Focal Point screenshot capturing a capability proposal based on a standard template specific to your taxonomy. This example will be using Department of Defense Lifecycle Guide Materiel framework; however, agencies can implement current processes or implement other frameworks, such as the Balanced Scorecard (BSC), or the US Department of Defense Architecture Framework (DoDAF), The Ministry of Defence Architecture Framework (MODAF), The Open Group Architecture Framework (TOGAF), Zachman's Framework for Enterprise Architecture, Feature Driven Development (FDD), Scrum & other Agile methods and Quality Function Deployment (QFD) House of Quality as examples.
The following figure is a screenshot of Rational Focal Point leveraging Army RDECOM ARDEC capabilities prototype which were gathered off public websites and imported via integrated spreadsheets for improved Capability identification and classifications (Please click the image to enlarge)
After the submission of Capabilities and data entry for likes of business case, alignment and other agency activities against the capabilities, users can govern the stage gate workflow approval process of the capabilities and overall portfolio management analysis. For example, agencies such as Department of Defense and Joint Intelligence may want to take advantage of the Defense Acquisition Guide Lifecycle Materiel process.
Rational Focal Point supports this stage gate process and improves upon this by optimizing the decision points with additional trade-off analytics for incremental stage gate analysis using standard quantifiable methods such as the Analytic Hierarchy Process to determine right decisions in a way that is systematic, audit-able and repeatable method. The following figure is a screenshot of Defense Acquisition Lifecycle Guide Materiel process (Please click the image to enlarge). This goes through the stage process accessible by role based users (security permissions to access and edit the capabilities) from submission to Materiel Solution Analysis to Technology Development to Engineering & Manufacturing Development to Production & Deployment to Operations & Support. In addition, as the capabilities and related portfolio artifacts such requirements, features, systems and products are in the Pre-Systems Acquisition, Systems Acquisitions and Sustainment phases, users are able to drive value with analysis, decomposition, traceability, impact analysis and quantifiable decision support .
The following figure is a screenshot of Rational Focal Point leveraging Army RDECOM ARDEC capabilities prototype which were gathered off public websites and imported via integrated spreadsheets for improved Capability stage gate governance using the Defense Acquisition Lifecycle Guide Materiel process (Please click the image to enlarge)
As capabilities go through the distinct phases and additional hard decision needs to be made with budget cuts and/or resource allocations, users are able to take advantage of a quantifiable priority exercise soliciting voice of the stakeholders to 'rack and stack' the capabilities against weighted criteria. This accomplished by way of configurable role based pair-wise compare voting forms to capture and quantify subjective input of users. The following figure is a screenshot of Rational Focal Point leveraging Army RDECOM ARDEC capabilities prototype which were gathered off public websites and imported via integrated spreadsheets for improved Capability voice of the stakeholder throughout the stage gate governance using the Defense Acquisition Lifecycle Guide Materiel process (Please click the image to enlarge)
As voice of the stakeholder inputs are gathered and quantified, this information can be correlated with other weighted criteria factors such as cost (expense & budget), time, resource availability, technical & architecture feasibility, strategies (such as missions, initiatives, goals and objectives), risk, performance measures and other factors such as human life factors. The following figure is a screenshot of Rational Focal Point leveraging Army RDECOM ARDEC capabilities prototype which were gathered off public websites and imported via integrated spreadsheets for improved Capability voice of the stakeholder throughout the stage gate governance using the Defense Acquisition Lifecycle Guide Materiel process (Please click the image to enlarge)
As capabilities get approved throughout the lifecycle, capability managers are able to request for resource allocations. Once requesting for resource allocations to satisfy the capability work efforts, capability managers, PMO personnel, system engineering managers, product line engineer managers and project managers are able to look into resource supply versus demand analysis. This gives additional insight into capability portfolio management collaboration and decision support for committing to capability deployment efforts.The following figure is a screenshot of Rational Focal Point resource supply versus demand analysis (Please click the image to enlarge)
As capabilities are assigned to effort, the capabilities can decomposed into requirements and work items for further tactical implementations and management. The capabilities can be linked to related requirements and work where if a particular requirement, for example, becomes 'Suspect' based on an impact change, the capability becomes suspect. When the capability becomes suspect this triggers an email notification to the capability portfolio manger and/or an alert on her/his personalized capability portfolio management dashboard. The following figure is a screenshot of Rational Focal Point integrated with Rational DOORS for effective Capability to Requirements management execution integration & traceability (Please click the image to enlarge). Further requirements management execution, impact analysis and integrations such as Rational Rhapsody for effective System Engineering (SysML) or actionable enterprise architecture for requirements driven architecture with Rational System Architect can all be traced back to the Capability Portfolio Management environment and rationalization of the capabilities to be deployed.
In addition to integrations & traceability to requirements and work items, capabilities can be directly integrated with enterprise architecture using Rational System Architect. Rational System Architect and Rational Focal Point have a bi-directional integration driven by Rational System Architect to take advantage of actionable enterprise architecture and capability planning, performance and portfolio management. The following figure is a screenshot of Rational Focal Point integrated with Rational DOORS & Rational System Architect for effective Capability to Requirements to Enterprise Architecture management, execution, integration & traceability (Please click the image to enlarge). This also allows for capability views such as the CV-3 which is demonstrated below.
* Capability planning (capability phasing).
* Capability integration planning.
* Capability gap analysis.
Rational Focal Point gives agencies the CAPABILITY to collaborate via a configurable 100% web-based software portfolio management platform which allows the capture, classification, governance, alignment, decision reliability, control and evaluation analysis for optimal capability portfolio management.
Portfolio Management & Strategy Aligned with Project Execution with Rational Focal Point & Rational Team Concert
JeffreyHBush 270001XSGK 3,589 Visits
Strategy in many instances is designated to refer to an actionable plan or multiple actionable plans. Although strategy originates for military usage which is distinct yet connected to tactics to determine how different engagements are linked, this actionable plan is intended to achieve a particular goal which should be properly selected, controlled and evaluated. In addition, a collection of plans create the opportunity or need for better project portfolio management capabilities for PMOs (program or project management offices), project managers, product line engineer managers, system engineering managers and leadership executives. The goal is to have standard methods and governance for selecting, controlling and evaluating investment candidates (projects or acquisitions) accordingly.
overall fundamental goal for project portfolio management is to have the
optimal program, capability, project and/or product distribution mix and
priority sequence based on measurable defined criteria such as strategic
objectives. This also includes additional weighted criteria constraints or
barriers such as budgets (cost), time/schedules, resources, risks,
feasibilities, significance and other pre-defined agency criteria applicable to
your department or bureau. In addition to optimal decision reliability for
quantifiable decision support, the goal is also to determine right decisions in
a way that is
IBM offers a strategy determination, innovation, and portfolio management decision support system that is completely based on web services: Rational Focal Point software. Rational Focal Point helps companies collaborate globally at all levels of the organization. This collaboration can help ensure that their innovation, technology, and product and service portfolios:
§ Improved decision reliability based on a quantifiable consistent methodology using Analytic Hierarch Process
§ Supports the distinct 3 phases of smarter investment lifecycle of the Clinger-Cohen Act for Capital Planning & Investment Control (CPIC)
§ Supports process governance such as the Defense Acquisition Guide Lifecycle Materiel stage gate workflow
§ Represent the best possible mix of innovative and sustaining offerings
§ Deliver the appropriate blend of risk and return, cost, and benefit
§ Consistently yield the best trade-offs between agency demand, strategic objectives, and response
Rational Focal Point is a configurable 100% web-based software portfolio management platform that allows agencies to capture, classify, govern, align, decide, control and evaluate portfolio artifacts such as investment candidate proposals. Let's look at a typical portfolio artifacts lifecycle, where an agency is able to manage portfolio artifacts such as investment candidate proposals and portfolio artifacts portfolios with standards, governance, key performance indicators, traceability, decision support and assessments such as even performing portfolio artifacts Maturity Model Integration task if necessary. Although this is one example of a portfolio artifacts lifecycle and portfolio support, an agency has the ability to easily configure the Rational Focal Point software platform to fit it's taxonomy classification, process and leverage existing IT investments.
IBM Rational is a leader at providing prioritization management solutions with our IBM Rational Focal Point tool. Rational Focal Point delivers agency-driven program, capability, project, system, product and portfolio management to help executives and teams make the right decisions to deliver agency and stakeholder value. This example will be using Department of Defense Lifecycle Guide Materiel framework; however, agencies can implement current processes or implement other frameworks, such as the Balanced Scorecard (BSC), or the US Department of Defense Architecture Framework (DoDAF), The Ministry of Defence Architecture Framework (MODAF), The Open Group Architecture Framework (TOGAF), Zachman's Framework for Enterprise Architecture, Feature Driven Development (FDD), Scrum & other Agile methods and Quality Function Deployment (QFD) House of Quality as examples. After using the Defense Acquisition Guide Lifecycle, the investment candidate gets deployed from the project proposal stage to the execution stage by creating the project plan which will be managed in Rational Team Concert with a work breakdown structure. By using Rational Focal Point, the agencies can:
§ Make faster, better-informed strategic and tactical decisions
§ Prioritize IT investments candidates to support agency goals
§ Improve risk management of organizational transformation
§ Turn strategy into execution and measure the results
As investment candidates go through decision support trade-off analysis and stage gate approval process such as the following figure below which is an example screenshot of Rational Focal Point using the Defense Acquisition Guide Lifecycle Materiel phase (Please click the image to enlarge), project proposals become project plans with a manageable work breakdown structure.
The following figure is an example of a stage gate decision support process using the Analytic Hierarchy Process (AHP) with configurable weighted criteria (Please click the image to enlarge).
Once the agency approves the investment candidate, the integration between Rational Focal Point and Rational Team Concert allow for effective Portfolio and Project Management.
§ Focus on what matters most in driving business results
§ Organize work around value
§ Gather all inputs into one place with consistency in process
§ Analyze stakeholder needs to drive scope and objectives
Reduce delays and mistakes
§ Any plan, any process: Support traditional and agile methodologies
§ Continually validate cost and scope
Investment candidates & projects have gone through a workflow stage governance process and trade off justification to validate the project to be executed as part of the portfolio. The project within this view for execution and the associated business needs will be integrated to the Team Concert plan. This screen shows us the Project “Identity Protection” after it has been approved for execution. As members of the portfolio team, our interest lies in knowing that the project will be delivered on time and on budget.
The agency has identified 7 Business Needs or High level Project Requirements. We want the project execution to focus on this delivering these needs so it is important to the business that work being performed traces directly to them. As we can see from the project implementation page, the development has started for this project. It is 47% complete and overall it is reporting healthy metrics by the look on the green traffic lights. The Completeness and health metrics are being derived directly from the execution data entered by the project development organization. Point out that the Project Execution Area can be opened by clicking on the “Link to Implementation Project”.
IBM Rational Team Concert (RTC) is a lean
collaborative lifecycle management solution that helps companies builds better
projects, software, products and programs. Rational Team Concert, based on the
Jazz platform, supports the agencies plan, process, and platform. New formal
planning templates support traditional project phases, while risk management
capabilities can be used by any traditional, agile, or hybrid team.With a single release for the agencies platforms,
simple role-based user licensing, no charge for the server software, and new
flexible pricing models, agencies will be able to freely mix and match
deployments to suit their particular environments. Its distributed version
control support improves collaboration with other lines of the agency, and
outside suppliers, who need to share document repositories. Rational Team
Concert provides the following elements of value:
§ Accelerating complete agile, formal ,and hybrid planning coverage from work item inception through planning, development, and tracking
§ Supports geographically distributed teams with features, such as communication in context, event feeds, integrated chat, and automated traceability, all beyond simple email
§ Lowers Total Cost of Ownership (TCO) for agency by exploiting a common scalable infrastructure that provides common processes, common security, with open integrations and services for project support
§ Can be easily adopted by component, as a unified solution, or surrounding existing tooling
Comes with simple, role-based user licensing
§ Includes Collaborative Lifecycle Management (CLM) support for improving productivity plus built-in integration with IBM Connections social software
With the integration to Rational Focal Point, agencies have increased decision reliability with project plans and work items. The agency can show the Work Breakdown and Schedule created by the Project Manager. The Agency Business Needs that were defined in the project definition are part of this view such as Authentication. In a conventional project management practice, you can decompose these business needs/requirements into lower level work items. Each work item is managed independently. The lower level decomposed work items drive the schedule of the agency business need. The following figure is an example screenshot of Rational Team Concert project plan work breakdown structure (Please click the image to enlarge).
There work items show here have dependencies amongst themselves. Some of the dependencies shown here include: Finish to Start (Finish to Start) and Finish no later than (FNLT). The agency can click on Authentication Database Changes Work Item to drill into the work item and enter data such as effort and other activities.
Select the Type drop down boxes and explain how this Work Item has been flagged as a task but that it could be change to other work item types. The Work Item was estimated to be completed in 1 Week. The Time Spend displays the time spend on this task. Click on the Time Tracking Tab and show how we have captured the time spend on this task. 40 hours in total. Use the work breakdown structure (WBS) to show the Authentication Business Need for The Progress attribute's estimates and completion times of all the Tasks associated to this agency business need. From here we can see that a 100% of the tasks have been estimated: The estimate comes up to: 240 hrs & 56 Hrs have been completed .
This view displays the resources associated to this project. We can see the resource load for each person. In the case of Miguel, it is obvious that we are over allocating tasks to him. The Tasks display a warning icon next to them warning that they are being assigned to an over allocated person.
The information is integrated back into Rational Focal Point for additional portfolio management capabilities and decision reliability trade-off analysis. This allows the agency to look at the execution actual(s) from a portfolio management perspective. In the scope section, open the Authentication business need. Expand the Effort and Links section. As an agency business department or bureau owner of the project, you can instantly see the hour estimates and actual effort which drive project health indicators such as the Actual vs Planned traffic light. The estimates and actual hour efforts come from the WBS that we just reviewed. Hover over the Authentication Link to display the interoperability information access of Rational Team Concert.
Organizations need to flexibly assemble their software
delivery environment, using their preferred tools and vendors. As this
environment is not static, organizations need to evolve their environment as
their needs change at their own pace. The Jazz platform provides the technical
foundation for several types of lifecycle tool integration. This platform
consists of architecture and a set of application frameworks and toolkits. The
following figure is IBM’s Jazz foundation is an open platform that supports any
industry participant with the goal of improving the software lifecycle and
breaking down walls between tools. The figure to the left is an example Jazz Platform Architecture and Open Services Lifecycle Collaboration using web services for integrations and interoperability of information.
is built on architectural principles that represent a key departure from
approaches taken in the past. Together, these approaches allow teams to “surf
the collaborative Web” to seamlessly access teams, processes, and artifacts.
The following figure is an example of an integrated best practices process
based on IBM Rational Jazz Architecture.
§ Jazz separates the implementation of tools from the definition of and access to the data. Data semantics do not rely on “secret knowledge” embedded in product code.
§ Jazz federates data across independent databases using Internet protocols. Jazz does not assume all data is in a single database.
§ Jazz can access and integrate data where it resides, that is, Jazz does not need to import and export data between tools or repositories.
§ Jazz assumes an open, flexible, distributed data model. Jazz does not assume there is a single data model that is centrally managed, or that each tool needs to understand the entire data model to participate.
§ Jazz allows tools to be implemented in any Internet-aware programming language or platform. Jazz does not impose an implementation framework tied to a particular language or technology platform.
§ Jazz supports multiple client technologies. While Web user interfaces are the choice for many Jazz tools, Jazz also supports Eclipse-based clients and Microsoft Visual Studio-based clients, and other client platforms could easily be implemented based on demand.
There are two principal facets of the Jazz architecture, described below:
§ Linked Lifecycle Data, applying the W3C “Linked Data” standards to the realm of lifecycle data (for example, requirements, change requests, test plans, code)
§ Integration services, providing cross-cutting capability for any lifecycle tool (for example, user admin, project admin, lifecycle query) to enable the system of tools to work well together
The first principal facet of the Jazz architecture is Linked Lifecycle Data. Customers use tools from multiple vendors to capture and manage data across the software lifecycle. These data are typically accessed by using the tool that created the data or by accessing a database used for storage by the tool. The lack of common protocols across resources makes it difficult for other tools to gain such access. The Jazz architecture addresses this problem by providing standard interfaces and methods for tools to establish links to data housed and managed by other tools, possibly those built on widely varying technologies. Jazz embraces the linked data approach as implemented in the Open Services for Lifecycle Collaboration (OSLC) initiative. Linked data is the fundamental architectural principle of OSLC, making it "the community and specifications for Linked Lifecycle Data." OSLC supports the notions of Providers and Consumers. An OSLC Provider is a tool that "owns" lifecycle data and exposes those data to other tools as described in corresponding OSLC specifications. And OSLC Consumer is a tool that accesses another tool's data through its corresponding OSLC specified interface. Architecting lifecycle tools to interact in this manner enables interoperability between tools and resources spanning across vendors. OSLC shifts the emphasis from tools and their widely varying APIs to the lifecycle resources (the data) and the relationships between resources. By doing so, one tool can access and link to another tool's resources where the data live, as opposed to a more classical copy and synchronize approach. By exposing data through OSLC-defined RESTful interfaces, tools contribute to a web of data that can be traced, indexed, and analyzed from a cross-lifecycle perspective.
Smarter Automotive and WarFighter Vehicle Engineering Portfolio Management with Rational Focal Point using a Systems Engineering Management Plan
JeffreyHBush 270001XSGK 4,188 Visits
Have you went out to your car and it did not crank? Well, that is what happens when you leave the lights on and the battery drains...! What if your were able to submit an idea, capability and feature to the manufacture? That would make a lot of sense. What if the manufacture gave you access to prioritize and visualize other ideas, capabilities and features that you have not thought of..... This would make a whole lot of sense regarding 'voice of the customer', 'voice of the stakeholder' and prioritization decision reliability to drive innovation....
This holds true for the automotive industry and Department of Defense War-fighter capabilities. For example, if I were to design, construct and deploy the next generation smart car product line or sophisticated 'real-time' precision integrated telecom future combat system, how would I optimize and effectively manage the portfolio? IBM Rational Focal Point and integrated software solution for product line and system engineering gives you these capabilities. Instead of attempting to manage a set of 'bill of material', we are going to discuss optimizing a portfolio of 'bill of features', capabilities, product lines and voice of the stakeholder for an automobile manufacture.
In this example, we will look at the product line and system engineering process from systems engineering plan to concept of operations to systems requirements to high-level design & system requirements to detailed design to software coding and fabrication to unit testing to subsystem verification to system and verification deployment to system validation to operations & maintenance. This process is typically represented visually by a System Engineering V-Model Diagram. Rational Focal Point supports the ability to manage the Systems Engineering Management Plan (SEMP) by giving controls, visibility and checklist reviews regarding the following:
Rational Focal Point gives users the ability to manage the Systems Engineering Management Plan and related activities as well as integrate with other key (critical) aspects of the process lifecycle. For example, as the plan from purpose to execution and sustainability is being managed, users can solicit ideation (the lifecycle of ideas), features and capabilities from stakeholders. By doing so, these portfolio artifacts which make up critical elements for feature profiles and product line variences are effectively prioritized and strategically aligned using Focal Point. As the concept of operations are distilled into capability requirements, Rational Focal Point has a bi-directional with Rational DOORS to improve your ability to decompose, manage and execute more detailed system & sub-system requirements.
As you have increased your ability to leverage system requirements analysis that trace back to effective prioritization and alignment, you are able to manage the detailed design (systems engineering requirements-model driven development such simulations with SysML) with Rational Rhapsody. As designers are working on the system of systems and embedded systems design, the engineers are in sync with requirements and the overall agency or business purpose. As the requirement - model driven development occurs, the agency or enterprise is able to leverage best in class software and system configuration management with Rational Team Concert. Rational Team Concert becomes the hub of this process phase. It integrates with the purpose, overall plan, decision support and alignment with Rational Focal Point. This allows for project execution using a work breakdown structure. The work items of the work breakdown structure are integrated with the requirements which are also integrated with the model-driven systems development.
As incremental and overall systems of systems capabilities ('bill of features') are being delivered, unit testing occurs with Rational Quality Manager. Once again, this collaboration, interoperability and integration occurs with Rational Team Concert and Rational Quality Manager. From the integration testing plan and requirements based testing capabilities you are able better measure the subsystem verification phase. Afterward, the deployment of the system verification and validation is released. Users are able to capture voice of the stakeholder, trade-off analysis and trade studies with Rational Focal Point. This gives an overall optimized pragmatic portfolio approach to the Systems Engineering Management Plan, close the gaps (chasms) of the agency or enterprise personnel with improved communication & activity hand-off and ability to leverage improvement capability assessments.
The following figure is an example screenshot of Rational Focal Point as a Vehicle Chief Engineer (VCE) is managing the Systems Engineering Management Plan for an embedded system cruise control where the VCE also has access to the competition for a SWOT Analysis, quantifiable prioritization from the field & internal engineering, feature profiles, 960 different cruise control variances, OEM Suppliers and other related portfolio management activities.(Please click the image to enlarge)
JeffreyHBush 270001XSGK 2,092 Visits
In most cases, trade studies which may also be known as a trade-off studies, are the behaviors and activities to identify the most balanced technical solutions among a set of proposed viable solutions. These feasible and practical solutions are determined by a series of measures. For example, the measures would consist of weighted criteria and constraints such as cost/expense functions, risk, time, schedules, performance, reliability, quality, precision, technical significance, architectural feasibility, strategic alignment, voice of the stakeholder and other measurable key performance indicators applicable to the trade-study. These measures describe the desirable characteristics of a solution which are both quantitative and qualitative. In addition, the qualitative and objective (or subjective voice of the stakeholder) can be quantified using standard prioritization methodologies such as the Analytic Hierarchy Process.
The criteria being used in the trade studies may be conflicting mutually exclusive. Trade studies are commonly used in the design of aerospace and automotive vehicles and the software selection process to help optimize and manage the configuration that best meets conflicting performance requirements and other criterion. In this article, we will look at how leveraging Rational Focal Point optimizes the ability to manage trade studies for the Joint Tactical Radio System as an example. In addition, manage the trade study, portfolios, capabilities and the System Engineering Management Plan within Rational Focal point also closes the gaps and chasms throughout the trade study decision support system engineering process lifecycle. Rational Focal Points integrates with requirements execution (Rational DOORS), project execution and work breakdown structure (Rational Team Concert), smarter actionable enterprise architecture with DoDAF and Federal Enterprise Architecture (Rational System Architect) and share data regarding the trade studies for systems modeling and simulation (Rational Rhapsody).
• Support shared data and concurrent users
• Collaborate across physical locations
• Role based access to information
• Configurable Schema
• Analytical Visualizations
One of Rational Focal Point’s greatest strengths is to help determine whether the features or capabilities chosen for a particular program, product, project or release are those that offer the greatest value to all concerned. This value assessment is the purview of Capability & Product Portfolio Management, depending on the particular agency organization, and not of the technical engineers engaged to implement a solution, whether it be a capability, program, project or a product. In virtually all projects, requirements, features, capability or agency needs are added, removed or amended during the natural lifecycle of the process and just as the impact of these changes is assessed on the rest of the program or project technically, the affect of these changes on the value of the project or product should also be assessed. Nobody wants to remove some features from a product under development only to find at the end of the project that the resulting product is of little worth. Repeated value assessments using Focal Point can avoid this problem. Thus, Rational DOORS is an engineering tool for the execution management of requirements and the impact of change on a technical level and Rational Focal Point is a portfolio management and decision support tool for the management of capabilities, features and the impact of change on value at a multiple agencies' levels such as capability management. The following figure is how capabilities and requirements flow from Rational Focal Point to Rational DOORS / Rational Rhapsody – the hourglass model. (Please click the image to enlarge)
• Our Federal, Military and Aerospace agencies have to optimize design decisions.
• System engineers need a better means to implement and document a trade study on design alternatives at every level of the architecture.
• System engineers need a better means to perform trade studies on the selection of components and subcomponents from competing vendors.
• System engineers and program managers need a better means of allocating requirements to staggered releases.
The following figure is an example screenshot from Rational Focal Point to create and manage Criteria to reflect normalized Trade Study attributes or Joint Tactical Radio System . (Please click the image to enlarge)
The following figure is an example screenshot from Rational Focal
Point prioritization to set relative criteria weighting for Joint Tactical
Radio System. (Please click the image to enlarge)
The following figure is an example screenshot from Rational Focal Point Visualize Relative Criteria Weights RTOS Selection for Joint Tactical Radio System. (Please click the image to enlarge)
The following figure is an example screenshot from Rational Focal Point Visualize RTOS Selection Trade Study Analysis for Joint Tactical Radio System. (Please click the image to enlarge)
The following figure is an example screenshot from the System Engineering Guide Book Decision Support/Trade Studies Process (Please click the image to enlarge)
Agencies are able to optimize the Trade Study Decision support and reliability process with Rational Focal Point and integrations to existing investments with requirements execution management, project execution work breakdown structure, systems modeling and quality management. This allows for increased System Engineering Management Plan portfolio support, analysis, activities, voice of stakeholder input, risk management and selection reviews.