Modified on by ScottWill
First off, let me start by saying that I am a big fan of user stories. In working with teams over the years I have found that user stories are *very* helpful in ensuring that product managers, engineers, executives, and others, all keep the customer in focus when discussing new features and capabilities. It’s just too easy for folks to embellish a feature with their own ideas about what the feature should provide when they lose sight of the customer. User stories also help by focusing everyone (including customers) on the absolute minimum that is necessary in order to meet the stated needs (thus saving everyone time and effort, and allowing more time to focus on additional items instead of trying to “boil the ocean” for just one feature).
However, I believe that there are times when creating user stories to delineate and track work is not needed. Let me provide one quick example. Several years ago I was working with a team that had responsibility for a code compiler that was built to run on one platform. As new operating systems came into existence, the team was asked if they could create a version of the compiler that would run on one of the newer operating systems. Since this team was just beginning their agile adoption journey, they thought they should create a backlog of user stories for their work and estimate the stories with story points, and so they contacted me for help. Since there were no new features being built – it was just that the compiler was, in essence, being ported to another platform – I suggested that they skip creating stories since they already had a list of compiler features from their current offering and knew that the same features would need to be part of this newer version. I told them to simply use their existing list and check off the features as they were completed. This was a bit of a surprise to the team since they thought that they had to use user stories in order to “be agile.” I told them that since they already understood their customers, and completely understood what was required in the way of features, that the effort to create and size user stories would be redundant.
That being said, I did work with them to ensure that they still adopted other agile practices. In this case, they were to work on only one feature at a time, always make sure that each feature was as complete as possible before moving on to the next feature on the list, that the new compiler must actually run on the new operating system at all times as the features were being completed, and that they did not build up any technical debt (for example, by delaying fixing defects, or performance issues, etc.).
My recommendation is that if you already have a well-defined and well-understood list of items that need to be completed – for example, when repeating a list of items that have been done before – then creating a backlog of user stories is likely not needed. In these situations, if you do choose to omit the creation of user stories, please don’t omit the other agile practices such as: rank-ordering the list so that the most important items are at the top; working on – and completing – one thing at a time before moving on to the next item on the rank-ordered list; ensuring that the environment is always operational; and not piling up technical debt.
As always, please feel free to ask questions and share your experiences. We look forward to hearing from you!
Modified on by ScottWill
A lot has been written about how many of the agile practices contribute to helping teams and organizations become more efficient. And this is no surprise since agile is built on top of many of the Lean principles that helped manufacturing become much more efficient.
In addition to the tremendous impact adopting agile practices can have on efficiency, another benefit (and one that doesn’t get quite as much “press”) is the reduction of risk that accompanies agile.
First I’d like to address how risk is significantly reduced by adopting the agile practice of “small batches.” When teams move to coding/testing/deploying small batches of functionality on a regular basis, they typically find defects much earlier than they would have had they still been using large batches. Many of you will likely recall the old waterfall days when tens of thousands of lines of code were written before the first test against the code was ever executed. Back then, when testing began, typically large numbers of defects were found in a short period of time and it would take a very long time to get the list of defects fixed. With the adoption of small batches, defects are often found within minutes of the code being checked in and the impact of any defect that is found, as well as the impact of the time required to fix the defect, is minimal since the code is fresh in everyone’s mind, and more code hasn’t been written that gets in the way of actually fixing the defect. The risk reduction is significant on just this point alone.
Another risk-reduction benefit of adopting small batches is the ability to get faster feedback from customers due to the fact that the new functionality is made available much faster than it would be if lots of different functions were packaged together into a big batch and released/deployed only once in a while. If a team puts out a small improvement, or a new feature, and gets feedback from customers that it doesn’t meet their needs, then the team has gained some valuable insights very quickly and their current investment is small. With large batches, if customers don’t like something, the team won’t know about it for quite some time because of the length of time from when the feature was built to when it was released/deployed along with all the other features in the big batch. Big batches are very risky due to the delay in getting feedback, as well as the increased costs of making changes (just think of all the additional testing that would have to take place if a change needed to be made and the batch contained ten features vs. just one feature).
The last risk-reduction benefit of adopting small batches concerns the pressure to add features. If only large batches of features are released infrequently, then typically product management wants to cram as many new features as possible into the current plan because, if the additional desired features don’t make it into the current plan, then it could be a very long time until the next plan is completed and the additional desired features are finally made available. Adopting small batches allows for continual re-ranking of the backlog of requested features based on customer feedback, new technologies, and market conditions, thus significantly reducing the pressure to cram tons and tons of stuff into a “big batch plan.”
Another agile practice that results in a significant reduction in risk is the adoption of “whole teams.” By “whole teams” I’m referring to teams that are comprised of cross-discipline and cross-functional responsibilities. While this is certainly nothing new in agile, understanding how adopting a whole team approach can reduce risk is something that doesn’t get discussed much. For example, when team members used to go off into their own little silos for months on end, and rarely interact with other team members, it was very difficult for anyone on the team to have any insight into what was being done by anyone else. And if one of the team members suddenly had to be away for a period of time (e.g., due to an illness or a family emergency), it was almost impossible for anyone else on the team to immediately pick up that person’s work.
With whole teams, not only is there regular communication and sharing of knowledge, but if a situation comes up where someone does have to be away for a lengthy period of time, the impact of the absence will be far less than it would be otherwise because others on the team will have a much better understanding of the work that person was doing and will be able to pick up the work with much less difficulty – thus reducing risk.
In conclusion, I would urge teams to include a focus on risk reduction as part of their regular reflections – it’s part of agile’s focus on continuous improvement.
Please feel free to comment on other areas that you’ve seen where adopting any of the agile practices has led to a significant reduction in risk. Thank you!
Modified on by ScottWill
A couple of years ago a well-known franchise experienced a significant computer outage that affected hundreds of their stores throughout the U.S. The impact of the outage lasted for nearly a day, and the problem made the news headlines all over the place. Obviously these are the kinds of problems that businesses don’t want to have happen to them. Loss of sales, unhappy customers, and bad press don’t make for a good day…
With that in mind, let’s assume that it had been years since this franchise had experienced any kind of outage. Do you think customers (as well as shareholders) would have been happy to hear the company’s executives say something like, “But it’s been years since we’ve had any kind outage!” Probably not… Was anyone focused on how long it had been since the last outage, or were folks more interested in the “here and now?” Given the fact that the outage made the headlines, it’s obvious that the lengthy delay in getting back to normal was the primary concern.
Now, let’s look at a hypothetical situation where a company experiences several computer outages every day, but the length of each outage is only one second (or less). Would anyone even notice? Probably not… Because the recovery time was so fast, the only folks who would likely even be aware of any of the outages would be the operations folks, and only then because they were analyzing the logs from the monitoring tools in place.
Hopefully you can see where I’m going with this – a company that experiences a failure only once every couple of years (i.e. having a very good Mean Time to Failure), but one that takes a day or more to recover from an outage (i.e., having a very poor Mean Time to Recovery), is likely to have more negative results than a company that has a very poor MTTF but that has an extremely good MTTR.
So, just to be clear, I’m not suggesting that MTTF should be ignored – referring to my second example, I’d really like to know why outages are occurring so frequently, and then work to reduce the number of outages (even if they do only last a second or so). What I am suggesting is that MTTR should be one of your “front and center” metrics. The faster you can recover from an outage, the less noticeable the outage will be and, therefore, the more negligible the impact.
If you haven’t started measuring MTTR for your offering, please allow me to suggest that you need to begin doing so ASAP. And, once you have MTTR measurements in place, then begin working to improve them (no matter how good they may be right now).
Modified on by ScottWill
I have been a strong advocate over the years of using Story Points to track team velocity. In spite of many of the self-inflicted problems teams face when using Story Points (e.g., trying to initially assign some measure of time to a Story Point, or trying to normalize Story Points across teams, or confusing Story Points and task-hours, etc.), when used correctly, Story Points (and the velocity calculations they enable) make project tracking and projection incredibly easy and relatively accurate as well. (As a side note, check out the following article by Jeff Sutherland: link.)
What I’d like to cover in this posting is that using Story Points is not the only way to track a team’s velocity. For teams that have been writing User Stories for a while, and who have gotten good at breaking their work down into small enough chunks such that one or more stories can be completed (“Done!”) in an iteration, I would like to recommend that they forego the effort of sizing User Stories with Story Points. They’ve already shown that they know how to start with an Epic, and break an Epic down into User Stories that can be completed in an iteration. Thus, they’ve demonstrated that they have a relative amount of uniformity in the way that they come up with their backlog of User Stories – their stories are all in the same range regarding the amount of time and effort required to complete each one of them.
With that in mind, such teams could simply measure velocity based on completed User Stories – the principle is the same as Story Points, but mature teams can fore-go the effort required to size each User Story with Story Points (e.g., through Planning Poker).
Let me give a couple of examples – the first one using Story Points. Team A has 50 Story Point’s worth of User Stories on its backlog, and they’ve demonstrated over the course of time that they can generally complete about 10 Story Point’s worth of stories in an iteration (velocity = 10). In order to determine how long it will take to complete the remaining stories, it’s easy to divide 50 by 10 and come up with an estimate of around 5 iterations. If a customer is asking how long before the team can get to a feature that the customer is interested in, and the User Story associated with that feature appears about 30 points down the rank-ordered backlog of stories, then the team can tell the customer that it will be about 3 iterations (30 divided by 10).
The second example is that Team B has 10 stories on its backlog and they’ve demonstrated that they typically complete about 2 User Stories every iteration (velocity = 2). To determine how long it will take to complete the remaining stories, divide 10 by 2 and come up with an estimate of 5 iterations. If a customer is asking how long before the team can get to a feature that the customer is interested in, and the User Story associated with that feature appears about 6 stories down the rank-ordered backlog of stories, then the team can tell the customer that it will be about 3 iterations (6 divided by 2).
If you’re part of a fairly experienced team, and if your team already has an established velocity, consider trying this approach in lieu of assigning Story Points – it can help save some time by not going through the sizing exercises. However, if your team is fairly new to writing and sizing User Stories, or if your team doesn’t yet have an established velocity, I would recommend sticking with Story Points for now because the process of assigning Story Points (during a Planning Poker exercise, for example) is *very* helpful in aligning a team’s thinking, as well as building team synergy, as the team goes through the process of having the discussions that naturally arise when sizing stories.
As always, please feel free to comment, provide suggestions and recommendations, or even tell us about your experiences using Story Points and/or other ways of tracking velocity. Thanks!
Here is an update to my Part 1 blog posting on whether or not teams are really DONE when they release software. Just to recap, I worry that agile teams do not have a reliable mechanism to ensure that new features or capabilities released into production succeed as planned. Without a verification tool in place, teams may not be able to confirm success. And worse, once teams get focused on new work they may not track what was released, “out of sight, out of mind”. Of course most teams respond to issues that get reported, but if nothing is reported, does that mean success or not?
A team experimenting with this decided to add a verification safeguard to their DONE criteria. Each story has to have a “plan to monitor feature success” in production. For this particular team, monitoring typically requires that the software logs success and failure data and the team has a way to track what is logged over time. Their DONE criteria ensures that they add logging abilities when they design the feature and they test that the logged data delivers the information required. When the new feature is in production, the team uses a monitoring tool to report on usage and failures. Once an average logging pattern is obtained, they add alerts to notify if there are problems.
Every team may not have this type of logging and monitoring capability in place but adding this DONE criteria can serve as a driver to make that happen. It took the team mentioned multiple attempts to get the right tools in place but the effort was very beneficial. They have already used the new methodology to find an issue (and fix it) before their users did. And by looking at success trends, they have been able to verify that uptake of their features were as planned.
If your team does not have a strategy to validate success of new features or capabilities, I recommend that you add this initiative to your backlog. You may have to start from the beginning – get the right design strategy in your code and then add the tools to monitor. Use this new DONE criteria as a mechanism to get started. A story is DONE when there is a defined plan for monitoring the solution in production. Check!
One of the reasons that I found agile compelling when I first heard about it was the notion that you are “DONE” with the feature when your customers were successfully using it in production and were pleased with the capability. I have coached teams to establish success criteria for user stories but have not required that it include validation of success in production. That feels like an oversight now. I am discovering scenarios where the desired feature does not deliver the success promised and there is no automatic mechanism to address the shortfall.
Now that I work in eCommerce, the business pays keen attention to data that validates that the software is successful. Even with this attention our technology teams often lose the connection between getting capabilities into production and verifying the value they do or do not produce.
I now recommend that teams take a new look at success criteria and include a measure of post-production success. Maybe teams add a “post release validation” criteria to their DONE list. The first challenge is for teams to identify useful data that enables them to track and validate success. The second challenge is to figure out when to assess the data and how to respond to it.
Solving the first problem requires that the software or customer feedback mechanism provide a way to measure success. The process to collect data is usually hardwired into eCommerce platforms so measurement should not be hard. The software could track how often the capability is used or how well the capability works by tracking errors as a percentage of success.
Success may be harder to track when there are no metrics accessible by the team. In these scenarios teams can measure speed at uptake of a new release, leverage customer surveys, or perform post-release customer feedback sessions. None of these options provide the validation that data offers but they would prove the team with a tool to ensure post release success.
It is important to re-establish our focus on post release success validation. I recommend that each story include not only success criteria for release but also for post-release.
Modified on by ScottWill
Leslie and I will be hosting a webcast entitled, How Do Agile Teams Keep From "Waterfalling Backward?" as part of the Global Rational User Community (GRUC) webcast series.
"Waterfalling backward" describes the situation where a team that has started down the Agile path reverts to waterfall ways of thinking when difficult situations arise. We'll cover some examples of what "waterfalling backward" looks like as well as several easy-to-adopt techniques that help teams re-align with Agile if they've started "waterfalling backward."
Note that three attendees will win a copy of our book, Being Agile!
Register here: https://attendee.gotowebinar.com/register/113940558500710914
We are looking forward to the session and hope you can join us!
One of the things that has been extremely popular in software organizations for a long time is to count the number of defects that have been found via testing. I propose that teams no longer do this for two reasons.
First, one of the lines of thinking behind counting defects is that it is somehow a measure of quality. If we were running an assembly line in a manufacturing plant, and the assembly line didn’t change from one week to the next, but the number of defects increased, we would know there was a quality problem somewhere – something on the assembly line was likely broken. Despite some similarities, software development is not an assembly line – unlike an assembly line, every line of code that is written and tested has never been written or tested before, so expecting defect counts to be an indicator of quality doesn’t correlate. If a team found 25 defects last week, and 50 this week, what does that tell us? Is the code quality really getting worse, or did the team just do a lot more testing? If so, did the tests executed reflect real-world usage, or were the tests all edge-cases? Did the team deploy the code into a new environment that had never been used before? I’m sure you can come up with many more scenarios… Anyway, the possible reasons for the higher number of defects this week are almost boundless, and the time spent trying to determine why the variation occurred would be better used to: work more with customers to better understand their usage patterns and particular needs; create more needed functionality; improve their processes further; cross-train team members; adopt a new tool; etc., etc., etc. All of which leads to my second point…
Agile software development has its foundations in Lean Thinking, and one of the Lean principles is to eliminate waste. Does counting defects, and spending time trying to figure out what causes variations in the numbers of defects from one time period to the next, contribute directly to the success of the project? If not, then the time spent doing so should be viewed as a waste – time that could be better spent doing more important work.
In conclusion I’d like to leave you with two thoughts regarding defects: first, when defects are found, they should be fixed immediately – period. Don’t allow a backlog of defects to accrue. If it does make sense to do some root-cause analysis to determine why a particular defect occurred, then that’s fine – do so when it makes sense to do so, but it likely does NOT make sense to do so for the vast majority of the defects found. And the second point is that a mature, Agile team should be able to have “difficult” conversations when needed: “Hey Scott, I’ve noticed that I’m finding a lot of defects in your code this week – is there anything that’s distracting you, or anything I can help you with?” Instead of taking umbrage at such comments, I should be thankful that my team is willing to raise the issue and have the discussion.
So, the next time you’re asked to track the number of defects found, ask “Why…?” The answer will likely shed light on ways to eliminate waste and help overcome the “That’s the way we’ve always done it!” mentality, as well as foster a relentless, continuous improvement mindset.
As always, thoughts, comments, and questions are most welcome! Thank you!
I recently read a fascinating article in a farm journal that made me think about software engineering. You are likely thinking that there’s not much that farming and software engineering have in common and, for the most part, you’re right. However, in this particular instance, the story relates directly to typical practices in the software industry today.
The article told the story of a group of research scientists who had spent years working with bell peppers. The scientists embarked on a program to cultivate peppers that were more disease resistant, could flourish under sub-optimal conditions such as poor soil, limited water, & lack of full sun, and that would also produce greater numbers of peppers than the original.
After quite a bit of time, effort, and funding they managed to achieve some moderate success. Then someone suggested that they take some of their latest crop of peppers to a local restaurant and get some input from one of the chefs. While the article didn’t go into specifics about the chef’s reaction, it was clear that the reaction was akin to throwing the pepper in the garbage and suggesting that the scientists could have spent their time better elsewhere. The one thing that mattered most to the chef – the taste of the pepper itself – had not even been considered as one of the criteria to be taken into account by the research scientists. The scientists got caught up in their own little world of science and totally forgot that peppers were food and not specimens.
This immediately reminded me of the software industry and how so many teams have forgotten why they’re creating software. It’s not to simply write code, or execute test cases, or try out some new tool, or deploy a capability to a website – the software should ultimately meet customers’ needs. And the best way to do that is to work directly with customers as the capabilities are being created to ensure what’s being developed meets their needs.
Fortunately, the move to Agile and DevOps is making it much easier to work with customers due to the practices of continuous development and continuous deployment, as well as an intense focus on customer engagement and the monitoring of customer usage of the offerings.
The moral of the story…? Don’t forget the customer! J
Just like the drip, drip, drip of a leaky faucet, we lose productive time by being regularly distracted. Some distractions can't eliminated, but many can... I recently wrote an article for InformIT that was adapted from one of the chapters in the book that Leslie and I co-authored entitled Being Agile. The article discusses a pervasive form of regular distractions that many people have taken for granted nowadays. I thought I'd pass along a link here:
I hope you enjoy the article and that it provides some food for thought... As always, comments and questions are welcome. Thanks!