From the Maximo Support Desk - Populating Manufacturer, Model, and Catalog# Fields on a PO

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Maximo Users have asked if there is an algorithm for populating an item's Manufacturer, Model, and Catalog# fields on a Purchase Requisition.

When an item is associated with multiple Vendors, Manufacturers, Models, and Catalog numbers, there is a default population of these fields' values when the Inventory item is entered on the PR or PO...

The following statements apply to items being entered on Purchase Requisitions or Purchase Orders.  (these rules apply only to items that are NOT associated with a current Contract)

The Vendor/Manufacturer/Model/Catalog# fields from an Item record will get populated on the PR/PO during reorder based on the following circumstances:

• If there is NO Primary Vendor on the Inventory item, then no data will get populated from the invvendor table in the Vendor, Manufacturer, Model, or Catalog # fields.
• If there is NO Primary Vendor on the Inventory item, BUT there is default Manufacturer, Model, or Catalog # values on the Inventory item, then the PR line will get populated with the Manufacturer, Model, or Catalog # fields, and with the Vendor from the most recent receipt of this item. This could create a new invvendor row in some circumstances.
• If there is a Primary Vendor AND Default Manufacturer, Model, or Catalog # values populated on the Inventory item, then all of these fields will populate the PR Line.

As far as the Lead Time(Days) is concerned, this follows the same selection criteria as above - if there is no Vendor (with a Lead Time value associated, then the value is taken from the one on the Inventory record.

Tom Richardson is an IBM Maximo Support Engineer and frequent contributor to the Asset Management Blog community.  For a complete index of links to his articles, visit
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