Emailing report output in Maximo v7.6

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Maximo application version 7.6 contains over 100 out-of-the-box reports and users may find that, sometimes, it is helpful to receive an output of the report to be reviewed at a later time(for example, if the report is scheduled to run off-peak hours), rather than executing, and waiting to receive the report output, it in real time. This is especially helpful when the report is long and complex and can, potentially, chew up valuable server resources.

There are a couple of ways to receive a report output in Maximo:

1^st option: By using “At this Time” via Request page of the report. Once the user selects this option, they must enter calendar date and time the report will run. The file type defaults to “PDF” and the report delivery format to “Email with a file attachment”. Both selections are configurable, if the user does not wish to accept these default selections.

To finalize this step, the user must enter an email address the report output is to be delivered to. The other two options, “Subject” and “Comments” are optional.

As a final step, the user needs to submit the selections on the request page to schedule the report to run in the background.

2^nd option: the second option is called “Recurring”, as it enables to schedule a report on a recurring basis. The user needs to click on the magnifying glass icon to access additional options for scheduling and make the appropriate selections based on their business needs. They can also preview their selection, once they are done, and before submitting the newly created schedule.

Please note that email address still needs to be specified, just like in Option 1 (with the same available options, as discussed previously).

As a final step, the user needs to submit the selections on the request page to schedule the report to run in the background.