Data breaches are when personal or private information saved to hard drives, laptops, or other digital storage devices, is stolen putting the "victims" at a higher risk for identity theft. They are too called a data leak or data spill, but they are essentially one in the same.
What happens is information compiled by a company or organization is stolen or lost. Maybe by a disgruntled employee making a bad decision, or a teenager out to steal a laptop, only to find out it has files and files of social security numbers, phone number, and other personal information. When this information is in the wrong hands, a lot can go awry.
Just because information has been stolen or lost does not mean anything will happen to it. There are always those good samaritans that can let a business know when information has been given out inappropriately. But it's a good idea for the company to take the proper precautions to protect the victims that could be at risk for a financial headache ahead.
How can you protect yourself? You can't, really, and that's what is so scary about data breaches. Companies all over have your information--your current and previous bank institutions, credit card companies, magazine subscriptions, pharmacies, and all sorts of companies that collect your information. Any one of these places could end up with a data leak, and there is nothing you can do to make sure your information is safe some of ways for Preventing A Data Breach include:
1. Ensuring that you are prepared for the worst case scenarios with a data breach contingency plan is the first step to protecting your enterprise. Contingency plans outline all of your relevant responses, actions, and corrective behaviors. A large part of this contingency plan should include data breach insurance to protect your organization financially. However there should also be reputation management components, and investigative procedures to determine the source of the breach.
2. Properly educating yourself, your employees, and your partners with access to your data helps reduce the chances that the source of the breach results in you being liable. While different industries have different rules regarding liability, fines and penalties are sometimes high enough to force the closure of an organization. Drafting data management policies and holding required training that all members of the organization are required to attend as part of the company onboarding process, and then again annually can reduce faults due to acts of error and omissions.
3. Reduce risk by allowing block access to you apps: Use granular policies to avoid damage in the case of a data breach. Starting the blocking process with apps critical to your business move onto the lesser critical apps such as HR apps. You should keep your apps defined to use this process.
4. Understand and monitor user activities: To provide better protection to cloud data, one must study the user activities. Each user on the cloud is provided with certain privileges. Depending on their privileges user can read, write or share data. Understanding these activities will help in providing better security.
5. Know where all your data is being used: Before trying to protect the data on the cloud, one must understand in what all places the data is being used. This may include uploading or downloading of new data and existing data in apps. Understanding where all data exists one will know where to put security in place.
6. Utilizing the proper hardware secures your organization from the dangers on the internet, and greatly reduces the odds of your data being breached. A secure firewall insulates your network when coupled with a virtual private network VPN it allows for secure remote access from remote locations without the need for third-party software. Content filtering blocks access to sites that are notoriously known for harboring malware that can be used to steal data. Advanced tools such as intrusion detection systems, intrusion protection systems, and transparent virus scanners work in the background to prevent intrusions before they can even happen.
7. Again a solid mixture of preparation, knowledge, and hardware is essential to creating the best comprehensive defense strategy. Encrypted cloud offerings or personal cloud deployments are also great ways to utilize new technology for backing up virtual data room securely, although access controls need to be strictly monitored and enforced, If you plan on rolling out this type of functionality, this should be included in employee training documentation as well even if it is not yet deployed. Following these simple steps will help vastly reduce your risk of falling victim to a data breach.
The primary key is to only give out your information when necessary. Simple moments like registering your child for soccer can result in a loss of sensitive data. Something as simple as your child's social security number and birthdate on the form could cause a huge hassle in the future if the information is incorrectly handled. Be wary of who you give these important numbers to--I can guarantee you that Bobby's soccer coach doesn't need his social security number.