Environment: IBM SmartCloud Connections Cloud Jul.2016
Q. The system allows users to create communities within an organization that no one knows about - by simply marking them as restricted
That’s what I am trying to find a solution for - as business owner - I should know they exist, even though the user has made the community as restricted
This is actually working as designed, restricted Communities will only show in the main organization's list of Communities if you allow them to.
In other words, when the Community is first created you must check a checkbox saying it's ok to show this restricted community's name and information in the main list.
There's an Enhancement Request #148821 "List all the Communities in an organization for admins. and for this list to have stats for the each Community." Around 15 votes received for the enhancement request for "Listing all the communities in organization even though some user has made the community as restricted" since 2013.
Thus, Task # 202194 and escalated to extended support team requesting for a full list of:
- All the communities in organization been created in the organization with following details:
1. Community name
2. Community UUID
3. Community members count
4. Community type (Public, Moderated, Restricted)
5. Community owner
6. Internal/Shared flag
Per IBM support process, all feature requests need to be evaluated and prioritized by development team based on global customer's report and current weight is not high enough yet, so it would be less likely to be fulfilled in the near future.
Q. Here’s an example:
Employee "Alan" creates a community, restricted and private and accessed by "external" email address.
He stores as much data as he can in the Files app, and even creates a forum for his "friends" outside my company, making one of them another "owner".
He then leaves my employ, and I remove his login credentials - thinking - his access to my systems are barred..
Whats to stop him accessing the community using another email address ?
Whats to stop him putting "inappropriate" material in the community and as I dont know the community exists - will IBM take responsibility for its content?
"With the new Visitor Model code under development it will no longer be possible for a Visitor to own a Community. This means that every active Community will always have an active Company employee as an owner, who will be able to monitor the Community's activity and delete inappropriate material and remove inappropriate members. "
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