IBM Notes and Domino licensing

                                                   Client/server licensing

                                        Per user licensing

                             PVU licensing

Server options IBM Domino Express offerings priced per user IBM Domino Utility Server Express
Client options CEO bundle IBM Domino Utility Server
Additional entitlements with IBM Notes and Domino licenses    

If you prefer client and server licensing, you pay for IBM® Domino® server licenses and Client access licenses separately. The table below outlines several client choices available for licensing in this manner:

Client license options

IBM Domino Messaging Client access license

Server access license that provides access to the full range of client software (including desktop, web and mobile clients) used to access IBM Domino messaging and collaboration functions. These functions include teamrooms and the capability to use Domino applications. These applications may be developed in house using IBM Domino Designer software or acquired from independent software vendors. 

This license includes a user license to IBM Notes, IBM iNotes, IBM Notes Traveler, and IBM Domino Designer. In addition, this license provides entitlement to the following software for 1 user: IBM Sametime Entry, IBM Connections Files and Profiles and IBM Mobile Connect clients.

  • IBM Domino Designer is application development software that enables application developers and Web site designers to create security-rich, collaborative applications for access by IBM Notes or Web browser users
  • IBM Notes is an integrated, full-function collaboration client used for access to the full range of IBM Domino messaging and collaboration function, including teamrooms and the capability to use IBM Domino applications.
  • IBM iNotes extends IBM Domino messaging and collaboration, personal information management and offline services to a variety of Web browsers on Microsoft Windows, Linux and Macintosh workstations.
  • IBM Notes Traveler is a wireless e-mail client that provides real-time synchronization of IBM Domino e-mail and personal information management (PIM) data to supported mobile devices.

IBM Domino Messaging Client access license

Server access license that provides access to the full range of client software (including desktop, web and mobile clients) used to access IBM Domino messaging functions. These functions are limited to messaging, calendar and scheduling, personal information management (local address book and personal journal), blogging, discussion databases and document libraries. 

This license includes a user license to IBM Notes, IBM iNotes, and IBM Notes Traveler. In addition, this license provides entitlement to the following software for 1 user: IBM Sametime Entry and IBM Connections Files and Profiles.

  • IBM Notes for this license is client software limited to messaging, calendar and scheduling, personal information management (local address book and personal journal), blogging, discussion databases and reference databases.
  • IBM iNotes for this license is a web client that includes many of the capabilities of iNotes under the Enterprise Client access license. A notable exception is that authenticated access to custom IBM Domino applications is not included. Web browser users may, however, use applications hosted on a IBM Domino Enterprise Server that allow anonymous access (no sign-on required).
  • IBM Notes Traveler is a wireless e-mail client that provides real-time synchronization of IBM Domino e-mail and personal information management (PIM) data to supported mobile devices.

Frequently Asked Questions

Q. Who needs to purchase a client access license?

A. Any and every person who is either an employee or a contractor who is doing work for the company and is accessing IBM Notes, IBM iNotes or IBM Notes Traveler for email must purchase a Messaging Client access license to access email on their IBM Domino server. They require a license and must have their own user name and password, e.g., joe@us.acme.com or m_houston@XYZ.com.

Q. How do you translate this into a usage scenario?

A. Consider a real estate company that has 350 independent agents in multiple locations. Each office has one PC and the people working there are using email to do work. None of them are employees, but rather are referred to as 'contractors' for the real estate agency. These real estate agents, or 'contractors' are receiving payment for their work from the real estate agency and are using the real estate agency's Domino email. 

The agency has set up one Domino mail box and one directory entry for each location. One person logs on to this mail box and reads, sends or receives email. When s/he is done with their work, s/he person logs off and another person logs onto that exact same PC with the exact same identification. In this example each user must have their own identification (user name and password) to access email, and the company must pay for licenses for each of these users. If they do not, they are out of compliance.

Q. What constitutes a license? Do I receive CDs and documentation? Do client licenses include...

A. IBM Domino server and the appropriate Client access license (Messaging or Enterprise) give you the right to install and use the software in accordance with the terms of the license. When you acquire licenses, the appropriate software and associated documentation are available to you for warranted use and are available to download from IBM Passport Advantage (PPA). What you can access on the PPA site is determined by your entitlement. If you would like CDs and hardcopy documentation, one media pack per major release (e.g., 6.5, 7.0, 8.0) is available on request. Additional copies of media can be purchased.

Q. When do I need a client access license?

A Client access license is required for:

  • Access to IBM Domino messaging capabilities from any supported client type
  • Authenticated access to IBM Domino applications from a IBM Notes client (requires IBM Domino Enterprise Client access license in all cases regardless of server license type)
  • Authenticated access to IBM Domino applications from a Web browser using IBM iNotes client (requires IBM Domino Enterprise Client access license in all cases regardless of server license type) - if the server is not licensed for IBM Domino Utility Server or IBM Domino Utility Server Express
  • Deployment of applications by a developer built with IBM Domino Designer software to a IBM Domino server.

A Client access license is not required for:

  • Anonymous access to non-mail IBM Domino applications using a Web browser*
  • Authenticated access to IBM Domino applications from a Web browser if the applications are running on a machine with IBM Domino Utility Server or IBM Domino Utility Server Express licenses

*Note that with the per user licensing model under the Client access license, access to IBM Domino capabilities is limited to the people for whom you have paid the per user charge.

Q. What determines how many client access licenses I need? Is it based on the number of named...

In each of the following scenarios, two client access licenses are required:

  • Tom and Mary access IBM Domino mail from two different workstations using Web browsers.
  • Jacques-Marie and Christopher share one workstation to access IBM Domino. Each uses his own individual IBM Notes ID.
  • Sonja and Birgit access IBM Domino from different workstations, but they use a shared IBM Notes ID such as HelpDesk/Company
  • Deepti and Tito access IBM Domino from different workstations. Most of the time, they use individual IBM Notes IDs. At times, each person also uses a shared IBM Notes ID.
  • Ralph and Ed share a job. Ralph works Monday, Wednesday and Friday, and Ed works Tuesday and Thursday. They both access IBM Domino from the same workstation and use a shared IBM Notes ID.

In each of the following scenarios, one client access license is required:

  • Cindy uses IBM iNotes in the office and a POP3 mail client at home to access her mail on a IBM Domino server. She has one Messaging Client access license, which also entitles her to use a supported POP3 mail client.
  • Mahesh usually uses a Web browser to access IBM Domino applications running on IBM Domino Enterprise Server. At times, he uses a shared IBM Notes ID. He has one Enterprise Client accesslicense, which entitles him to use IBM Notes or a Web browser at any given time to access IBM Domino applications.
  • Pierre uses mail capabilities on one IBM Domino server and accesses applications on another IBM Domino server. He has a single Enterprise Client access license which allows use of both mail and applications.

Q. Is a separate Client access license required for a shared resource such as a shared IBM Notes...

A. No. As long as each individual user who uses the shared ID or accesses the mail-in database has his or her own individual Client access license, no separate license is required.

Q. Do ID or mail files that are used for testing require client access licenses?

A. No. If developers or administrators create test IDs with fictitious user names, the IDs do not require client access licenses, provided that each user of the ID has her own unique Client access license.

Q. Do generic IDs used for IBM Domino administration tasks require a client access license?

A. No. Companies often create generic IDs for tasks such as signing applications or running agents. These IDs do not require an additional Client access license, but each user of the ID must have his or her own unique Client access license.

Q. I am using the Domino Directory, and a select group of "non-Client access license" users need...

A. No, if these users are not assigned an authorized user name/password in the Domino Directory and they do not access any Domino applications or databases, they do not need a Client access license.

Q. Do IBM Domino administrators need a specific client access license type?

A. No. The IBM Domino server license entitles any licensed user the right to administer the server using either the IBM Domino Administrator interface, or the IBM Domino Web Administration interface. Both of these tools are supplied with the IBM Domino server code at no additional charge. Furthermore, you do not need to acquire a Client access license for anyone whose sole and exclusive function is to administer any IBM IBM Domino server.

Q. Do names added to the IBM Domino directory just for mailing addresses require a client access...

A. No. Companies often add person documents to their IBM Domino directory to be used for mail addressing to their customers, partners and suppliers. These person documents do not require a Client access license if they are only used for mail addressing. If they are used for authenticating and accessing a IBM Domino application, then a license is required.

Q. Does IBM offer tradeup pricing to move from IBM Domino Messaging or Enterprise Client access...

A. IBM offers tradeup to move from IBM Domino Messaging Client access license or Enterprise Client access license to CEO Communications bundle, but not to the IBM Notes/Domino family client-server or processor value unit licensing model. If you are using IBM Domino Messaging Client access license or IBM Domino Enterprise Client access license, you have the option to trade up your per user access licenses to the Passport Advantage CEO Communications bundle.

Q. A shrink wrapped license of IBM Notes software was included with my Lenovo workstation hardwar...

A. No, Some Lenovo PC and ThinkPad computers may carry an entitlement for a standalone IBM Notes client license, allowing users to install and run this complete Internet client with rich e-mail and personal information management (PIM) features. In this context, the IBM Notes client can be used to access Internet (POP3 or IMAP) e-mail, directory and Web servers that are not based on IBM Domino. However, the standalone IBM Notes license does not include a client access license to any IBM IBM Domino server. 

The standalone IBM Notes client license would be considered a POP3, IMAP or basic Web browser client that requires a separately acquired client access license to access IBM Domino capabilities. If you want to access a IBM Domino server, OEM tradeup part numbers are available for you to upgrade standalone licenses to full IBM Notes licenses at a reduced price. Consult your IBM representative or IBM Business Partner for more details.

Q. Can Notes/Domino 9.0.1 customers with a limited entitlement to IBM Connections access Files an...

A. IBM Notes/Domino customers with a limited entitlement to IBM Connections are permitted to access the Files and Profiles applications via the stand-alone web browser, the embedded browser in Notes or a mobile devices Customers can also access the Files and Profiles applications via the IBM Notes client using the no charge plug-ins that provide convenient access from the Notes sidebar.