Growth through acquisitions created the need to preserve data from redundant ERP systems. How could Integra LifeSciences maintain access to historical data, to ensure compliance with global regulations?
Integra worked with IBM Business Partner Estuate to implement a cost-effective application retirement strategy based on IBM InfoSphere Optim Archive and IBM InfoSphere Discovery software.
Maintains accessibilityof archived data while ensuring compliance with audit requirements
Enables efficientERP retirement through reliable and repeatable data archiving
Up to 70%data compression reduces storage costs
Business challenge story
Meeting global compliance needs
The life sciences industry is highly regulated. Companies must comply not only with the financial and accounting regulations in each geography in which they operate—for example, Sarbanes-Oxley in the U.S.—but also with regulations around the preservation and protection of data on manufacturing processes, medical tests, patient records and more. These regulations have a major impact during new corporate acquisitions, as organizations are required to preserve and protect their data as they integrate their operations.
With over 40 acquisitions, Integra LifeSciences has grown considerably in recent years. The company was running 27 separate enterprise resource planning (ERP) systems around the globe. This was not only increasing the overall IT cost, but also hindering the integration of operations. To position itself for future growth, the company embarked on a business transformation program centered on renewing its business processes and implementing a standard global ERP system.
Viral Thakker, Application Support Manager at Integra, comments: “Standardizing operations will bring greater transparency and new economies of scale—but it also introduces the challenge of retiring the redundant systems. To stay compliant, we needed an efficient and reliable way to archive data when closing down our obsolete ERP systems.”
Preserving valuable history
Integra LifeSciences invited major vendors to propose a user-friendly, scalable and cost-effective archiving solution which had the capability to retrieve data rapidly when needed. Following a rigorous evaluation process, the company selected IBM InfoSphere Optim Archive and IBM InfoSphere Discovery as the basis for its application retirement strategy. Thakker explains: “We saw that other companies were successfully archiving huge volumes of data using IBM solutions. Our data volumes were lower, so we were highly confident in this solution.”
Estuate, an IBM Business Partner helped Integra develop a ‘factory’ model with repeatable processes and templates that enable its IT staff to reliably and provably archive data from ERP systems as they are decommissioned, keeping historical data available for both internal users and external compliance reporting. IBM InfoSphere Optim Archive helps users access archived data, via IBM Cognos® Business Intelligence for audit reporting.
IBM InfoSphere Discovery automates the process of identifying and analyzing complete data relationships—from simple to complex, within and across heterogeneous systems for improved visibility and accuracy when archiving data.
“Estuate consultants are highly knowledgeable about the InfoSphere Optim technology, and they helped us create a best-practice approach that we can apply as we work through the retirement of old ERP systems,” says Thakker. “Archiving and storing historical data is not only about compliance, it also means we are preserving valuable knowledge in-house.”
Archived data from retired ERP systems is now stored securely and inexpensively as read-only archive files, compressed by up to 70 percent. Thakker comments: “The ‘compare’ utility within Optim Archive makes it easy to prove that we have captured all of the pertinent data. This capability makes us confident that we can move ahead with our global ERP program and unlock the cost savings.”
As Integra LifeSciences retires ERP systems, it expects to significantly reduce expenses on server hardware, software licenses, storage and maintenance. The company will also eliminate the cost of maintaining multiple ERP skillsets internally. Meanwhile, the user-friendly IBM Cognos interface makes it easy for internal users to quickly access archived historical data when required, as in the case of a medical product recall.
“By making the archiving process repeatable and reliable, the IBM solution is helping us retire applications efficiently, while retaining the data we need for operations and compliance,” says Thakker. “Optim Archive is highly scalable solution and we plan to extend its use to cover other applications. In enabling us to remove the overhead of running entire systems without losing the benefits of the data they contain, these IBM technologies are playing a key role in our ongoing business transformation.”
About Integra LifeSciences
Headquartered in Plainsboro, NJ, Integra LifeSciences develops, manufactures and markets medical devices, implants and instruments across the globe. The company sells products in over 100 countries, employs more than 3,000 people worldwide and generated annual revenues of more than USD 1.18 billion in 2017.
- InfoSphere Discovery
- InfoSphere Optim Archive
Take the Next Step
Headquartered in Silicon Valley, CA, Estuate is a global technology services company that specializes in IBM InfoSphere Optim implementation. To learn more about products, services and solutions from Estuate, please visit www.estuate.com
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