Business Challenge

Exchanging files reliably and securely between employees, remote sites and engineering partners with less administration effort of its content services platform.

Transformation

IBM Aspera Faspex tightly integrated with Alfresco using the Aspera SDK to provide data transfers at maximum speed. With Aspera, Aquafin can minimize the platform administration burden while enabling all employees and partners to exchange files securely and reliably, regardless of size, transfer distance and network conditions.

Results

Ensures

reliable file sending to improve collaboration

Reduces costs

and unnecessary security risks by eliminating the need for physical shipments

Integrates

with custom and third-party applications, such as the Alfresco content services platform, to reduce administration overhead and create a simplified user experience.

Business Challenge Story

Streamlined administration for secure file sharing

Each day, individuals and teams need to share and exchange AutoCAD simulations, various studies and inspection MP4 videos between employees at headquarters, remote sites, and as many as 100 external engineering firms. Using Aquafin’s legacy file transfer solution, teams struggled to access and download large files, which often required shipping DVDs. This not only increased the risk of unforeseen delays from lost, stolen or damaged shipments, but it also decreased productivity and created unnecessary security risks.

In addition, Aquafin administrators had to dedicate several hours each week to provisioning and removing intermittent internal and external users, which significantly increased administrative overhead. More importantly, this delayed access to the solution so that users were unable to transfer files quickly.

In order to streamline administration while ensuring secure and reliable file sharing, Aquafin needed a scalable and easy to use solution that would minimize or eliminate file transfer delays, reduce administrative burdens and easily integrate with its Alfresco content services platform.

 

The Aspera deployment created a frictionless experience for both our end users and our external partners, making the exchange of files much easier regardless of size, which has improved overall collaboration.

—Steven Vispoel,IT Architect,Aquafin

Transformation Story

Enabling Design and Research Collaboration

Aquafin evaluated several solutions and found that only Aspera met all its requirements, which included secure and reliable file transfers, easy integration with its content services platform, and a user-
friendly experience. Aspera stood apart for its rich set of APIs in the Aspera Software Development Kit (SDK), enterprise-grade security and the ease of onboarding users with little training or instruction.

Aquafin integrated Aspera Faspex with Alfresco, which included deploying the Aspera server software in its data center in Aartselaar, Belgium. Employees can now use Alfresco seamlessly to exchange files and data sets securely at high speeds between dispersed individuals, teams and sites. End users only need Aspera Connect, a lightweight, self-installing app that powers its web-based transfers. With Faspex, Aquafin can easily create workgroups and quickly send files to multiple remote locations at once based on configured user groups for teams and projects such as new treatment plant designs, sewage pipelines inspections, or reporting to government agencies. Recipients are provided with an email alert notification when new files and packages are ready for download while senders can set up notifications upon successful download by each recipient.

Results Story

Creating a frictionless experience

Throughout the year, up to 300 Aquafin employees and as many as 100 external engineering agencies rely on Aspera’s high-speed data transfer capabilities. By deploying Aspera, the company eliminated the need to ship DVDs for larger files. This generated significant cost and time savings, while increasing employee and third-party productivity and minimizing security risks. Aquafin also benefits from Aspera’s enterprise- grade security, which includes encryption in transit and at rest, user authentication, and data integrity verification.

Even on days when data transfer volumes jump up to 50 gigabytes per day, Aspera easily maintains its fast, reliable, and secure data transfers without impacting other traffic on its network.

As the company continues to increase the number of end users and the volume of files transferred, it has been able to easily manage the entire environment from its centralized web-based transfer management application, which offers comprehensive user and server administration capabilities.

“The Aspera deployment created a frictionless experience for both our employees and external partners, making the exchange of files much easier regardless of size, which has improved overall collaboration,” said Steven Vispoel, IT Architect, Aquafin. “We’re confident that with Aspera, we can also quickly scale to accommodate large increases in transfer demands while fully utilizing available bandwidth with virtually 100 percent reliability.”

business logo

About Aquafin NV

Established in 1990, Belgian-based Aquafin is responsible for the design and expansion of wastewater treatment plants and the sanitation of household wastewater from municipal sewers throughout the Flemish region, accounting for more than 5,000 square miles. Every day, two billion liters of sewage water are treated before being released into streams and rivers that are vital to protecting the environment as well as fish, birds and amphibians.

Solution Components

Take the next step

For more information about IBM Aspera solutions, please visit us at https://www.ibm.com/ cloud/high-speed-data-transfer or contact aspera-sales@ibm.com.