Mapping Microsoft Office properties to repository properties
You can configure IBM Content Navigator to automatically populate specific repository properties with values that are set for the properties in Microsoft Office documents when users add or check in documents from IBM Content Navigator for Microsoft Office. For example, you can configure IBM Content Navigator to use the Author property in Microsoft Word to populate the Author property on your repository.
Before you begin
You can use the property mapping worksheet to compile the list of Microsoft Office properties and repository properties.
About this task
This task is optional. However, if you decide to map Microsoft Office properties to your repository properties, complete this task before you deploy IBM Content Navigator for Microsoft Office to your users to ensure consistent results when users add or check in documents from IBM Content Navigator for Microsoft Office.
- Author
- Owner
- Writer
You can also map the same Microsoft Office property to multiple properties on your repository by creating multiple property mappings.
- On IBM FileNet® Content Manager, you cannot map Microsoft Outlook properties to your repository properties. IBM FileNet Content Manager includes the Email document class. IBM Content Navigator automatically maps Microsoft Outlook properties to the properties in the Email document class.
- On IBM Content Manager, you must specify the class that you want to use when users add email from Microsoft Outlook. For more information, see Configuring IBM Content Manager repositories for IBM Content Navigator for Microsoft Office.
A property mapping is not specific to any class on the repository. After you map the Microsoft Office property to the repository property, the value of the Microsoft Office property is always populated for that repository property, regardless of the class that is selected. For example, if the Author property on your repository is associated with three classes, the Author property is filled in when users add a document from IBM Content Navigator for Microsoft Office to any of the three classes that include the Author property.
- If the mapped repository property includes a controlled vocabulary list (CVL), the value that is specified for the Microsoft Office property is used only if the value is in the CVL that is associated with the repository property. If the value that is specified for the Microsoft Office property is not in the CVL, the value is ignored.
- If the repository property is a multi-valued property, the value that is specified for the Microsoft Office property is appended to the list of property values for the item. If the multi-valued property includes a CVL, the value that is specified for the Microsoft Office property is appended to the list only if the value is in the CVL that is associated with the repository property.
Procedure
To map Microsoft Office properties to your repository properties:
What to do next
Repeat this task for each repository that is associated with the desktop or desktops from which users access IBM Content Navigator for Microsoft Office.
After you complete the mappings for each repository, you must enable property mapping on the desktop or desktops from which users access IBM Content Navigator for Microsoft Office. You can complete this task when you configure your desktops for IBM Content Navigator for Microsoft Office.