IBM Support

Unable to Approve PO with a Revised Contract

Troubleshooting


Problem

Error: "BMXAA5630E - CONTRACT XXXX REVISION 0 REFERENCED ON LINE 1 IS NOT APPROVED"

Symptom

STEPS:

1. Create a contract 1040 revision 0 in the Purchase Contracts application. Check "Create Release" on the Properties tab.
Enter a contract line.
From the "Select Action" menu, authorize and select a site.
Approve the contract.

2. Create a release PO 1098 via the "Select Action" menu.

3. Approve release PO 1098 in the Purchase Order application

4. Go to the Receiving application and complete a full receipt.

5. Click on the "Select Item for Return" button and return the item.

6. Revise PO 1098 via the "Select Action" menu in the Purchase Orders application.

7. PO 1098 revision 1 changed to PNDREV status. Approve the PO revision 1.

8. Revise contract revision 0 via the "Select Action" menu in the Purchase Contracts application.

Error: BMXAA6146W - This contract revision is currently referenced on one or more open purchasing documents. Documents PO RELEASE currently reference this contract revision. Do you want to proceed?

9. Click OK.

10. Change the end date and approve the purchase contract.

11. Revise PO revision 1 via the "Select Action" menu in the Purchase Order application

12. Attempt to approve PO revision 2.

Error: BMXAA3279E - Could not change PO RELEASE status to APPR.
BMXAA5630E - Contract 1040 revision 0 referenced on line 1 is not approved.

Cause

Cancelling the existing POs and creating new ones to replace them is not an option for some users. The users MUST be able to revise the existing POs for Maximo to meet their business needs and processes.

Resolving The Problem

Grant the bypass signature option to users in the administrative group to bypass the error.

Steps:

1. Go to the Security Groups application.
2. Bring up the Purchase Orders application.
3. Filter for bypass option.


Press enter on the keyboard

4. Tick Grant Access check-box for the "Bypass Contract Revision on PO Approval" option



5. Go to the problem PO in purchase order application. Tick the "Bypass Contract Revision on PO Approval" check-box on the PO tab.

Save the record.



The record has been approved.

[{"Product":{"code":"SSLKT6","label":"IBM Maximo Asset Management"},"Business Unit":{"code":"BU059","label":"IBM Software w\/o TPS"},"Component":"Purchase Orders","Platform":[{"code":"PF002","label":"AIX"},{"code":"PF010","label":"HP-UX"},{"code":"PF016","label":"Linux"},{"code":"PF027","label":"Solaris"},{"code":"PF033","label":"Windows"}],"Version":"7.1;7.1.1;7.5","Edition":"","Line of Business":{"code":"LOB59","label":"Sustainability Software"}}]

Document Information

Modified date:
17 June 2018

UID

swg21613247

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