IBM Support

IBM Enterprise Records 5.2 release notes

Release Notes


Abstract

This document provides the release notes of IBM Enterprise Records 5.2.

Content

What's New in Enterprise Records 5.2.0.3
 

Enhanced user interface

This release is focused on adding capabilities to the IBM Content Navigator based IBM Enterprise Records user interface to support features required by the DOD 5015.02-STD specification. This includes supporting the DOD specific data models and classified records. Completion of these features removes the requirement to use the legacy Workplace or Workplace XT user interfaces for these functions. Support has been added in the following areas: 

DoD Functions
Comment
Classified record support Required property access; Downgrade, Declassify, and upgrade actions
Classification Guides Guides, topics, and section support; Derived From field
Transfer mappings Manage, create, and edit import and export mappings
DoD Reports Records due for declassification and downgrade, vital records ready for disposition and vital review, FPOS related, sort on multiple columns
DoD workflows without workplace dependencies Export workflow on electronic and physical entities, interim transfer workflows, DoD workflows, two step transfer workflows
Audit configuration support Configure and review audit data, audit from history page
Email declaration support Declaration from email client, map email properties to record
Record types Create, view, and update record types
Search Create and save a record search, search user interface platform agnostic, CBR search, parent container capabilities
Declassification sweep Sweeps related to declassification timeframe, update declassification date offset tool, remotely manage declassification sweep
Security roles Set up roles to manage classification guides, change record classification, change exemption category, create and execute declassification sweep
Data models Support DoD and DoD classified data models
 

What's New in Enterprise Records 5.2.0

Starting with Enterprise Records 5.2.0, the IBM Enterprise Records web application user interface is being deprecated and the IBM Content Navigator based IBM Enterprise Records administration client plug-in is being used.

Starting with Enterprise Records 5.2.0, the RM Java API is deprecated and the Java API for Records Management is being used. Go to the following link: Overview.

Enhanced performance and scalability
  • Improve Initiate Disposition for a large file plan
Usability enhancements
  • Complete missing base features for IBM Enterprise Records IBM Content Navigator based user interface
  • Create IBM Content Navigator based version of the base IBM Enterprise Records custom step processors and workflows
Customer enhancements
  • Static last modified date is an API feature that allows the user to configure the declaration of a document so that the last modified date of a document is not updated when it is declared a record.
Integration improvements
  • Remove dependency on deprecated FileNet P8 API.
    DoD enablement enhancement provides access to DoD-related features through the Java API for Records Management.
    Improve IBM Atlas Policy Suite connector for consistency and scale
    Complete support for IBM Content Foundation. Simplify configuration of IBM Enterprise Records with IBM Content Foundation by eliminating manual steps for setting up and configuring the traditional FileNet P8 API.
Features added in the user interface
Completion of the redesigned user interface based on technology improves user efficiency.
New Feature
Comment
File plan management Browse, assignment to container, and management of retention
Holds management Browse, create, set, release, and management of holds
Operational tasks User interface for hold sweeps
Reporting Management of executable and archive reports for Crystal Reports, declaration of a stored report as a record
Dependencies Eliminate Workplace and Workplace XT dependency to enable IBM Content Foundation bundling.
Known limitations of 5.2.0.3

Missing IBM Content Navigator features

Some of the features available in IBM Content Navigator are not supported in this version of the IBM Enterprise Records plug-in.

  • No thumbnail support. Records do not have content.
  • No filmstrip view. Records do not have content.
  • Social features like comments, likes, magazine view.
  • Multiple properties edit.
  • Cross repository search.
  • Cannot generate a URL to an object. This feature sends a URL link to a record to another user.
  • Multiple properties edit.
  • Drag and drop not supported, but instead, support move operations only through menus.
  • No support for IBM Content Navigator team spaces.
Known limitations of 5.2.0
DoD limitations
DoD specific user interface features are not enabled in the Enterprise Records 5.2.0 user interface. There is DoD enablement through APIs.
  • Record types
  • Classification Guides
  • Support for DoD and DoD classified data models
  • Audit Configuration (DoD audit filtering, auditing is supported)
  • Transfer Mappings
  • DoD-specific workflows and step processors
Missing IBM Content Navigator features
Some of the features available in IBM Content Navigator are not supported in this version of the Enterprise Records plug-in.
  • No thumbnail support. Records do not have content.
  • No filmstrip view. Records do not have content.
  • Social features like comments, likes, magazine view.
  • Multiple properties edit. IBM Enterprise Records properties dialog is different from IBM Content Navigator properties dialog.
  • Cross repository search. IBM Enterprise Records search is very different than IBM Content Navigator search due to complications of records.
  • Cannot generate a URL to an object. This feature sends a URL link to a record to another user. The user can select the URL to view the record and then complete the processing on that record. All record actions would be available when the record is viewed.
  • Multiple properties edit.
  • Drag not supported, but instead, support move operations only through menus.
  • No support for IBM Content Navigator team spaces.

[{"Product":{"code":"SSNVVQ","label":"IBM Enterprise Records"},"Business Unit":{"code":"BU053","label":"Cloud & Data Platform"},"Component":"--","Platform":[{"code":"PF002","label":"AIX"},{"code":"PF016","label":"Linux"},{"code":"PF033","label":"Windows"}],"Version":"5.2.0.3;5.2.0.2;5.2.0.1;5.2.0","Edition":"","Line of Business":{"code":"LOB45","label":"Automation"}}]

Document Information

Modified date:
19 June 2020

UID

swg27042484

Page Feedback