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| | h5. Return to: [SaaSpace.com Home |http://www.saaspace.com] [Locate a Company|SaaS Interested Companies]\\ |
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| | h3. iKAN Software |
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| | *1235 North Loop West, Suite 700* |
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| | *Houston, Texas 77008* |
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| | *Website: * [ikansoftware.com|http://www.ikansoftware.com/index.html] |
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| | | *Website: * [ikansoftware.com|http://www.ikansoftware.com/index.html]{column}{section} |
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| | From the beginning, iKAN Software has embraced change, which is why our suite of services and products are |
| | continually evolving. We help our clients move towards a paperless enterprise by providing real, scalable |
| | solutions that fit any situation or level of service. iKAN Software products seamlessly integrate with many of the |
| | industry's largest platforms and software, and we can do all of this more cost effectively than our competition. |
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| | The iKAN Virtual Document Center will improve your business operations by replacing tedious efforts to maintain, |
| | manage, and constantly find paper and electronic files with more productive tasks like serving your customers |
| | better or opening up new markets. |
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| | And when you sign up, you can be up and running right away, without having to buy expensive servers and |
| | software or requiring specialized consultants to set you up. It's so easy to use, that you and your staff or |
| | department will be using the system in no time, with very little training required. |
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| | Target industries: |
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| | iKAN Software solutions and the iKAN VirtualDocumentCenter are applicable to organizations across a wide |
| | spectrum of industries and service oriented companies. This is because the problems we solve - by eliminating |
| | the organizational bottlenecks of manually maintaining your paper and electronic files - exists for nearly all |
| | businesses. We have direct experience in the following vertical areas, but our expertise is not limited to these |
| | alone. |
| | * Accounting |
| | * Education |
| | * Financial Services |
| | * Real Estate |
| | * Retail |
| | * Transportation |
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| | h3. We Could Be a Valuable Business Partner for You\! |
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| | h3. {color:#000099}Top Goal of Our Company:{color} |
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| | Improving response time to customer inquiries. Improving the flow of documents between departments. Speeding the decision making process. Taking a preventative approach to a potential disaster. The list goes on. |
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| | h3. {color:#000099}Our Products:{color} |
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| | iKAN Software is a total document management solutions company. We have a range of services and products that help you achieve |
| | improved productivity and record-keeping without the high cost associated with traditional solutions. We offer more functionality at less |
| | cost than our competition. |
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| | Beyond the iKAN Virtual Document CenterTM, we offer customized solutions. What works for you doesn't always work for someone else. |
| | We can tailor a solution that fits your needs perfectly. |
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| | We take the time to figure out what you truly need. We dig deeper into your environment, uncovering vital details that make the difference |
| | between a software program that simply fulfills your requirements and one that exceeds your expectations. |
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| | h3. {color:#000099}Our Approach:{color} |
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| | Compare the Features of the iKAN Virtual Document center to these alternatives: |
| | * 1. Maintaining a Manual Based Filing System |
| | * 2. Installing a Traditional Packaged Document Management Solution |
| | * 3. Continuing to Use Electronic Filing System that is Not Meeting Your Needs |
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| | *Your Current Manual Based Paper Filing System* |
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| | Can I continue to get by just with my paper based filing system? If you are running your business storing your paper documents in file |
| | cabinets and storage boxes you are: |
| | * Vulnerable to loss from natural disaster |
| | * Vulnerable to fines or penalties for non-compliance |
| | * Wasting time looking for paper files |
| | * Having to recreate lost or misfiled documents |
| | * Spending a lot of money on mailing, faxing, and copying |
| | * Not as organized or efficient as your competitor |
| | * All of the above |
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| | Let's face it, with the capabilities available in todays electronic and Internet driven world, moving paper documents around is not the best |
| | use of your time or money. |
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| | Does your company have a disaster prevention plan in place that is actively managed? In a survey by Fujitsu Corporation, 55% of persons |
| | asked said their organization had no formal disaster recovery plans for their paper documents. This can be a huge problem. The issue also |
| | ties into compliance - if paper files are lost in a disaster, the underlying compliance required for those documents is also gone, which could |
| | spell more trouble. |
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| | Have you considered the security of your present paper based filing system? Fact is, most security breaches happen from within |
| | organizations, not from the outside. Storing documents within your own network on your own servers is definitely not foolproof. Are your |
| | confidential documents safe from employee access? What is the extra cost to the organization to create secure filing areas (such as locked |
| | file cabinets or locked entrances to paper file repositories? Is your present filing system an open area where nobody knows who has a file |
| | out at any given time? |
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| | Is managing your company documents one of your core competencies? For some organizations, it is. They have the staff and the |
| | resources required to manage both the IT infrastructure (servers, databases, help desk and training), and the records management |
| | professionals to track everything. But for most companies, they want to focus their resources on their core competencies, and dedicate |
| | their resources to that end. It's one of the reasons the iKAN VirtualDocumentCenter makes perfect sense - your documents are scanned |
| | and preserved and available when you need them, and you pay for what you use. |
| | |
| | *A Traditional Packaged Document Management Solution* |
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| | Have you considered the Total Cost of Ownership (TCO) of a packaged solution, including setup, maintenance, training, backup, and |
| | upgrades? According to the Software & Information Industry Association (SIIA), planners often omit or underestimate the people resources |
| | and other costs necessary to acquire and run an on-premise software solution. On average, the cost of the software represents only 20% |
| | of the total cost to acquire, setup, train, and maintain a new software system. |
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| | Have you planned for the on-going costs through the life of your system? Let's start with on-going maintenance. Most vendors charge as |
| | much as 20% per year of the software cost for on-going maintenance. This usually results in an annual software upgrade. Who will be |
| | performing the upgrade? Will it have an impact on operations? What is the cost in man hours and user training to perform the upgrade? |
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| | What will you do when the computer that your documents are stored on needs to be repaired, upgraded, or replaced? This is an often |
| | overlooked issue. Most people don't back up their personal systems at home and rely on their organization to back up their PC's at work. |
| | The time and effort required to reestablish a software system on a new system can be consuming and tedious. If the local machine |
| | crashes, the data is often incomplete when a restore is performed. Many companies purchase or lease PC's on a 3 year cycle. With the |
| | rate of improvement in performance and lowering of hardware costs, turnover is often higher. |
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| | Many people are coming to the conclusion that it's just not worth the time and effort involved to upgrade and update application software |
| | in these shorter cycles. |
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| | *Your Current Electronic Filing System is Not Meeting Your Needs* |
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| | This is a common situation, and could be due to a number of different reasons. The biggest underlying reason is that the application is not |
| | sized for the task at hand. Some of the common symptoms: |
| | # The solution cannot scale. The individual desktop solution or the same solution is licensed on individual desktops without a common |
| | repository. Are different users running different versions of the same application? Does everyone maintain their own islands of |
| | information? |
| | # The system is expensive to expand. Too often, deployments are limited to a small few or a single department, because the |
| | expansion costs prove to be too high. Did your project start with great intentions only to stop progressing because the costs became |
| | too high? |
| | # There is no underlying database application. Many applications that support scanned and electronic documents are driven by a file |
| | name, which the user applies after navigating to a folder where they want to store the document. Have you spent unnecessary time |
| | trying to find a file you know you scanned but just can't find? Have you ever gotten the wrong version of a file thinking you were |
| | looking at the right one? Have you ever felt that you've spent more time looking for a file than if you had never converted it in the |
| | first place? |
| | # The system is outdated. Is technical support getting more difficult to get? Do you experience periods of days where the system is |
| | down waiting for someone to fix it? Products reach the end of their life cycle, and technical support can get difficult to obtain on a |
| | reliable basis. Methods and techniques become obsolete. |
| | # The system lacks effective security controls. Do your users avoid storing documents on shared drives because they fear it could be |
| | a security hazard? |
| | # The system is difficult to understand and use. With the amount of specific information we have to keep track of today, who has time |
| | to learn proprietary formats and systems, especially if you are a casual user? Have you ever learned a system, not used it for some |
| | time, then had trouble remembering how it works when you went back? |
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| | Did the manual for operating the system resemble space shuttle flight operations guide? If you're ready for a change to something new - |
| | one that's easy to learn, easy to acquire, setup and use, then contact us today. Let us show you how easy and affordable our solution |
| | really is\! |
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