As of the Notes/Domino 7.0 Beta 2 build, there is a new feature available called Smart Tags. Notes uses functionality from Microsoft Office XP that allows other applications to integrate with Microsoft Office and that makes it easier for users to perform some of the most common tasks, such as sending an email message. Smart Tags for Notes work by recognizing a person's name within a Microsoft Word document, and then offering three options that Notes executes:
- Creating an email memo
- Creating an invitation to a meeting
- Showing a person's name details from the Domino Directory or Name and Address Book
You do not need to configure the Notes client to use these tags; however, you need to configure Microsoft Word to see these options.
NOTE: Only Microsoft Office XP and Microsoft Office 2003 support the Smart Tags functionality.
Follow these steps to configure Microsoft Word.
- In Microsoft Word, choose Tools - Options.
- In the Option dialog box, select the View tab.
- Select the Smart tags option in the Show section.
Figure 1. Options dialog box
- Click OK to save and close the dialog box.
- Choose Tools - Auto Correct Options.
- In the AutoCorrect dialog box, choose the Smart Tags tab.
- Select the Person names option, and then select the Lotus Notes Recognizer.
- Click the Recheck Document button after enabling those options to initialize this feature.
Figure 2. AutoCorrect dialog box
- Click OK to save and close the dialog box.
When you open a document in Microsoft Word that contains a Smart Tag recognized name, an indicator (a colored dotted line below the name) appears. When you mouse over the dotted underlined text, the Smart Tag action button appears. Click it to see the available options.
Figure 3. Smart Tags in Word document
Choosing any of these options while in Microsoft Word switches your application focus over to Notes (or launches Notes if it's not already running) and automatically populates the appropriate forms with the chosen person's name or shows the person's name details from the appropriate directory if available.
- For information about the new features in Lotus Notes/Domino 7.0, see the developerWorks: Lotus article, "New features in Notes and Domino 7.0 Beta 4."
- For additional information about Lotus Notes and Domino 7.0, see the Notes, Domino, and Domino Designer 7 Beta 4 Release Notes.
- To participate in the Lotus Notes/Domino 7.0 public beta program, see the IBM Lotus Notes and Domino 7.0 Public Beta page.
