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Jeffrey Roberts, Presented by Lotus Software, IBM Corporation

Jeffrey Roberts is a contributor to the Lotus Developer Domain. LDD is the premier technical Web site for Lotus software products.

Summary: This tip shows how to indicate whether an e-mail was sent directly rather than copied or blind-copied. It adds a column to the Inbox folder of the Note mail template with a formula that checks for the user's name in the CC: and BCC: fields of the message.

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Date: 03 Feb 2003
Level: Introductory
Also available in: Japanese

Activity: 2568 views
Comments:

Would your users benefit from knowing if their Inbox emails were sent directly to them versus being copied or blind copied on an email? There's an easy way to indicate CC: or BCC: in the Inbox folder of the Note mail template. Follow these steps:

Open the ($Inbox) folder of the Notes mail template in Domino Designer.
Create a new column in the folder.

Add the following code to the column value:

@If(@Name([CN]; @Subset(@DbName; 1)) = "";

@If(@IsMember(@UserName;
BlindCopyTo) | @IsMember(@UserName + "@lotus";
BlindCopyTo); "bcc:"; @IsMember(@UserName; CopyTo)
| @IsMember(@UserName + "@lotus"; CopyTo); "cc:";"");

@If(@IsMember("CN=" + @DbTitle + "/O=lotus";
BlindCopyTo) | @IsMember("CN=" + @DbTitle +
"/O=lotus@lotus"; BlindCopyTo); "bcc:";
@IsMember("CN=" + @DbTitle + "/O=lotus"; CopyTo) |
@IsMember("CN=" + @DbTitle + "/O=lotus@lotus";
CopyTo); "cc:"; "")

)

Replace each instance of lotus in the code with the appropriate organization name.

Save and close the folder.

The next time you open your Inbox folder, you should see either CC: or BCC: in the column that you created.

Figure 1. Copied column in Inbox folder

Note: You can use @UserName with users who have local replicas of their mail files, but for users accessing their mail directly on a server, @UserName returns inconsistent results. If your mail database titles use the users' full names, use @DbTitle for server-based users.

Users can now better prioritize the order in which they read their emails because the tendency is to read emails sent to them before reading emails on which they are copied. You can also make this column dynamically sortable for added benefit.

About the author

Jeffrey Roberts is a contributor to the Lotus Developer Domain. LDD is the premier technical Web site for Lotus software products.

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